Co-curricular Administrator (Dance)

Brighton College is seeking to appoint a Co-curricular Administrator (Dance) on a permanent basis.

Main Purpose of the Role

This role will provide day-to-day administrative support and assistance to facilitate the running of the Dance department.

Co-curricular Administrator General Duties And Responsibilities

• Undertake administrative duties as directed by the Assistant Head (Co-Curriculum).
• Oversee aspects of administration in relation to the wider co-curriculum.
• Oversee all administration tasks in relation to trips and events including letters, transport, catering, and permission forms of the parent portal.
• Manage front of house and the ticketing for all dance productions using the College’s online ticket platform.
• Assist the Director of Dance with administration for productions.
• Assist with the scheduling of future events for the dance department, coordinating with other co-curricular departments in the termly planning process.
• Assist with the management of the online co-curricular platform (SOCS) and the Parent Portal (MSP) including the termly scheduling and communication of various cocurricular events.
• Assist the dance department with budget management and expense claims, liaising with accounts when required.
• Assist the Director of Dance with meeting coordination and minute taking when required.
• Work in conjunction with the Manager of Administration Team (Senior School) and other co-curricular administrators to help coordinate administrative assistance across the performing arts departments.
• Establish consistency of processes (e.g., payments and communication) for Performing Arts teams (Dance, Drama, and Music), working together with other administrators in these teams.
• Communicate professionally and effectively with College staff, parents, and pupils in person, by telephone, and via email, enacting and responding to all communications in a timely manner.
• Maintain professional and effective working relationships with College staff, particularly the Facilities, Maintenance, Security, Catering, and Porterage teams.
• Work with the Director of Dance to effectively communicate Dance School information to parents, pupils, and College staff to ensure the efficient and professional operation of dance lessons.
• Work with the Director of Dance to design, enact, and maintain Dance School registration, enrolment, and billing processes.
• Work with the Director of Dance, key College staff, and external providers to plan and manage Dance School Examination Sessions, Assessment Days, Parent Watching Days, in-house performances, and the Annual Brighton College Dance Show.
• Assist the Director of Dance with other academic administrative tasks.
• Assist the Visiting Dance Teachers with administrative support and termly correspondence and administration for exams.
• Liaise with HR to ensure that all necessary pre-employment checks are in place before external teachers begin work and that external teachers fulfil their safeguarding obligations, including annual completion of documentation and training.
• Ensure that external teachers fulfil their safeguarding obligations, including annual completion of documentation and training.
• Provide up-to-date lists of external teachers and their start and leaving dates.