Cwm Taf Morgannwg University Health Board
Colposcopy Support Secretary/Administration Officer
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About the Role
We are seeking an organised and proactive Support Secretary/Administration Officer to join our Colposcopy Service. This important role provides comprehensive, high-quality secretarial and administrative support to the Colposcopy team and wider service.
The successful candidate will work closely with Cervical Screening Wales, Colposcopists, Senior and Lead Colposcopy Nurses, Cytology Nurses, GPs, and patients, ensuring effective communication and smooth service delivery. The post holder may also support and participate in relevant Multi-Disciplinary Team (MDT) meetings.
You will be responsible for managing and prioritising your own workload, using your experience and initiative to provide efficient administrative support in a busy clinical environment.
We are looking for someone with excellent organisational, communication, and administrative skills, who can work independently while contributing positively to a dedicated healthcare team.
This post is fixed term/secondment from October 2026 to October 2027 to cover maternity leave. Anyone wishing to apply for the post as a secondment must seek approval from their Line Manager before applying.
Key Responsibilities
- Input data on a daily basis, operating CANISC
- Participate where necessary in other services run within the department
- Undertake typing of correspondence, including clinic letters, medical reports, statistics etc, using audio equipment, for clinical staff within the service.
- Use information technology available to provide a comprehensive and efficient service, using Word, Excel, Power Point, Myrddin and Specific service databases as directed.
- Participate with preparation of audits by collection of notes and transferring information onto spreadsheets as directed.
- Retrieve notes from file on a daily basis for diagnostic purposes
- Make appointments and organise meetings as required to attend meetings and take minutes as required
- Support staff in the organisation/attendance of Multi Disciplinary Team meetings
- Ensure the daily management of pathology results for patients, liaising with relevant Medical Staff, Lead Nurse regarding any correspondence to patients
- Deal with sensitive and emotive issues which will require the use of diplomatic, discrete, sensitive, mature and professional skills at all times
- Ensure that principles of Data Protection, Caldicott Standards and Confidentiality are followed at all times
- Liaise with internal and external agencies as required
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About Us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales’s largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
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CTM’s location offers the best of South Wales, just 20 minutes from Cardiff’s vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy—Our Health, Our Future—focuses On Uniting Our Region Around Shared Health And Wellbeing Goals. Our Values Guide Us Daily
- We listen, learn, and improve
- We treat everyone with respect
- We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you’ll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Contact Information
For further details / informal visits contact:
- Name: Carol Kayes
- Job title: Administration Manager
- Email address: carol.kayes@wales.nhs.uk
- Telephone number: 01685 728721
Please contact me Monday to Tuesday 8am to 4 pm or Wednesday /Thursday Morning
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