Commercial Administrator

Commercial Administrator - Fawley

Altrad are currently looking for a Commercial Admin to join our team based in Fawley. The role supports the effective commercial and contractual management of projects, ensuring the timely and accurate administration of key processes.

Key Deliverables

• Provide administrative support to projects’ ‘Estimate-to-Cash’ process with the resultant generation of earned value.
• Data entry/verification/corrections within Altrad’s digital systems (such as: Business Central, iPlan, amongst others).
• Data entry/verification/corrections within client’s digital systems (such as: CDMS, SAP).
• Support commercial colleagues with the production of project reporting requirements.
• Utilise Altrad’s Power BI reports where appropriate, alongside other Microsoft applications.
• Contribute towards projects’ valuation/application for payment processes (interim and final accounts) to ensure the receipt of timely, accurate and fair payment certificates through to sales invoicing.
• Administer the sale invoicing process, regularly review aged debt reports, and maximise cash collection.
• Support commercial colleagues with the compilation of figures necessary for Altrad’s financial period-end CVR (cost value reconciliation) process, on a monthly basis.
• Maintain fully comprehensive records required to satisfy both internal and external audits.
• Provide administrative support to projects’ ‘Hours-to-Cash’ process to ensure efficiency and control is maintained. This is to achieve a one source of truth with regards to labour-type transactions with full alignment between payroll & agency expenditure, cost postings, and project reporting and outputs (including value).
• Resolve queries with regards to local and/or national working rule agreements (such as NAECI, TICA, CIJC) using support from Altrad’s HR & payroll reprtnative support to projects’ procurement, plant and subcontract administration processes.
• Maintain effective working relationships with third party vendors within the supply chain to mitigate risk to operational delivery.
• Support the review of project ledger cost transactions in their entirety once per week (or more where required) using Business Central, Power BI, and MS Excel where appropriate.
• Action any erroneous cost transactions within the same financial month period where possible, or as close to the same financial month period if not.
• Administer contracts as directed by commercial management.
• Identify business improvement opportunities and communicate these within the appropriate Altrad forums or through your commercial line management.