Combined Facilities Management
Commercial Contracts Administrator
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Job Title: Commercial Contracts Administrator (MTC)
Reporting To: Senior QS
Hours of Work: Mon – Fri 08:00 – 17:00
About CFM
CFM is a leading Northern Ireland based construction, facilities management and M&E company delivering high quality projects and services across the public and private sectors. With a strong reputation for reliability, innovation and safety, CFM provides integrated construction, maintenance and engineering solutions to a wide range of clients. We are committed to investing in our people, supporting career development and creating a collaborative, high-performing working environment.
Role Overview:
Working under the direction and guidance of the Head of Commercial the role will assist with the commercial and contractual management and administration of Social Housing Maintenance Contracts, ranging from minor reactive works through to large scale maintenance projects. While assisting in monitoring contracts’ KPI performance and help drive continuous improvements.
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Key Activities / Responsibilities:
- Audit and approval of subcontractor invoices and resolution of discrepancies
- Assist with coding and job costing of response maintenance task orders
- Obtain quotes from supply chain, compile estimates for contract works
- Monitor and manage statutory approvals /certifications and contract compliance requirements for individual contracts
- Track contract compliance and correspondences, ensuring timelines are met
- Log and track team tasks and ensure actions are completed on time
- Monitor and report on progress against team KPIs and targets
- Undertake training and attend meetings as required for the proper performance of duties
- Any other duties as may be reasonably required from time-to-time
Education / Experience:
- Experience of administration in a fast-paced environment
- Excellent knowledge of Microsoft Office and IT Skills
- Effective time and task management, meeting strict deadlines
- Experience of construction works
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Skills/Competencies:
- Strong verbal and written communication skills
- Strong team-working and interpersonal skills
- Robust planning and organisation skills to manage own workload to strict deadlines
- Ability to work on own initiative and as part of a cross functional team to complete tasks under strict deadlines
- A self-motivated individual with a logical approach to problem solving
- IT literate, proficient in Microsoft Office
Benefits
- Competitive salary
- Life assurance for added peace of mind
- Health and wellbeing support, including an Employee Assistance Programme
- Healthcare Cash Plan - helping with the cost of dental, optical, physio and other everyday healthcare expenses
- Employee retail discounts with a wide range of national brands
- Ongoing training, learning and development opportunities
- Clear career progression and internal promotion opportunities
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