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Job Description: Commercial Coordinator
We're looking for a Commercial Coordinator to play a key role in supporting our growing Commercial Development team and ensuring the smooth delivery of day-to-day commercial operations. Reporting to the Head of Commercial Development, you will provide essential administrative and operational support across the full commercial lifecycle, helping the team manage complex government procurement opportunities, business development activities, bids and proposals, client relationships, contracts, and internal coordination.
As part of a fast-growing team, you will work alongside experienced commercial professionals, supporting both large-scale public sector procurement programmes and strategic business development initiatives. Your contribution will help ensure commercial activities are delivered efficiently, deadlines are met, and high-quality outputs are produced for customers across the Intelligence, Security and Defence sector.
This role offers an excellent opportunity for someone looking to build a career in commercial operations, sales support, business development, or bid management. You will gain hands-on experience across every stage of the commercial process, from identifying opportunities and supporting proposal development to contract administration and customer engagement, while developing a strong understanding of the UK government procurement landscape and international defence markets.
Key Responsibilities
While this list isn't exhaustive, it highlights the core responsibilities that will define your role:
- Produce, format and quality-check professional documents, presentations and reports for internal and external stakeholders.
- Maintain organised filing systems across SharePoint and other document management platforms, ensuring information is accurate, secure and easily accessible.
- Develop into a commercial development role, gaining experience across sales, business development, and proposal management.
- Administer the bid calendar, coordinating submission deadlines, internal reviews, Teams meetings and stakeholder inputs to ensure timely and compliant bid delivery.
- Perform regular Salesforce data audits to ensure CRM data accuracy, consistency and integrity, supporting reliable reporting, pipeline management and business development activities.
- Develop, maintain and improve proposal templates, ensuring consistency, quality and alignment with company branding and bid best practice.
- Manage shared inboxes, triaging enquiries and coordinating responses across Finance, HR and operational teams.
- Support contract administration by receiving, categorising and maintaining supplier, partner and client agreements within contract management and CRM systems.
- Prepare, issue, monitor and securely file Non-Disclosure Agreements (NDAs) and other commercial documentation.
- Coordinate diaries, meetings and travel arrangements for senior members of the Commercial Development and Senior Leadership team.
- Draft and coordinate internal communications, including weekly company updates and other business-wide announcements.
- Manage supplier and compliance portals, ensuring organisational information and documentation remains current.
- Conduct ad hoc research into markets, competitors, customers and industry developments to support commercial activities.
- Work closely with Marketing and other internal teams to support events, campaigns, business development initiatives and client-facing content.
- Act as a central point of coordination across teams, proactively identifying priorities, resolving administrative issues and ensuring work progresses efficiently.
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About You
We're looking for someone who is highly organised, proactive and intellectually curious, with exceptional attention to detail and a genuine ambition to build a career in commercial operations and business development. An interest in, or experience within, the intelligence, security or defence sectors would be advantageous.
Key Skills & Experience
- A keen interest in the security and defence sector and an understanding of its evolving landscape.
- At least one year's experience in commercial operations, sales operations, business support or a similar commercial environment.
- A strong motivation to develop a career in sales, commercial operations or business development, with a proactive approach to learning and continuous professional development.
- Excellent written and verbal communication skills, with the confidence to build effective working relationships at all levels of the organisation.
- Strong organisational and time management skills, with the ability to manage multiple priorities and meet competing deadlines.
- Well-developed analytical and problem-solving abilities, with a continuous improvement mindset.
- Strong document preparation and formatting skills, including the production of high-quality bid submissions, presentations and internal documentation.
- Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
- Experience using SharePoint, CRM systems or other document management platforms would be an advantage.
- Exceptional attention to detail, with the ability to handle confidential and commercially sensitive information with discretion.
- A collaborative, adaptable approach, demonstrating initiative, accountability and a willingness to support colleagues across the business.
- Confidence using AI tools and modern business applications to improve productivity, streamline administrative tasks and enhance ways of working.
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About Prevail Partners
Prevail Partners delivers strategic advice, intelligence, specialist capabilities, and managed services to clients ranging from governments and multinational corporations to non-governmental organisations. Our services span Europe, the Middle East, and Africa.
We are united by a shared mission: to deliver Unrelenting Excellence in everything we do. That means operating with integrity, curiosity, accountability, and care.
At Prevail, we believe in recognising and rewarding our people. Our benefits package is designed to support your wellbeing, financial security, professional development, and life beyond work:
- AXA Private Medical Insurance: Fully funded private healthcare cover through AXA.
- Health Shield Cashback Plan: Claim cashback on everyday healthcare costs including dental, optical, physiotherapy, prescriptions, and more.
- Salary Sacrifice Pension Scheme: A tax-efficient way to save for your future through pension contributions.
- Employee Assistance Programme: Confidential mental health, legal, financial, and wellbeing support through Health Hero.
- Free Gym Membership & Wellness Perks: Free gym access for London employees at Manor Gym, plus company-sponsored fitness classes each week.
- Enhanced Leave Entitlements: Supporting you through important life moments with flexibility and care.
- Professional Development Days: Dedicated time off to focus on your personal and professional growth through training, courses, or self-directed learning.
- Cycle to Work Scheme: Tax-efficient savings on bikes and accessories, available post-probation.
- Season Ticket Loans: Interest-free loans to support annual commuting costs.
- Socials & Team Culture: Company socials every other Thursday, regular run club meetups, plus summer and Christmas events that bring the team together.
- Culture & Development: A values-led culture with collaborative initiatives and meaningful opportunities for personal and professional development.
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