Job Description

To provide commercial support to the business through the preparation, coordination and administration of proposals, quotations and commercial documentation. The Commercial Coordinator works collaboratively with Tender Managers and business stakeholders to deliver compliant, commercially robust and timely responses to customer requirements.

Essential

RESPONSIBILITIES

• On a daily basis, log commercial enquiries and distribute as necessary.
• Basic compilation of tender and pre-qualification documents in order to meet deadlines as required.
• Prepare standard OPG and SSR quotes and route for approval in line with defined processes.
• Review basic contractual documents (PO's Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
• Escalate contractual risks and deviations to Tender Managers, Contracts and Legal functions as appropriate.
• Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues).
• Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. tax, legal, contracts, compliance, HSE, QA etc., as appropriate).
• Communicate with external and internal clients for the purposes of gathering feedback and associated monitoring and filing.
• Update and maintain commercial department databases.
• Coordinate bid kick-off meetings and maintain tender schedules.
• Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
• Prepare requests for contractual deviations and amendments in line with changing requirements.
• Prepare handover documents to other departments.
• Assist with maintaining department filing systems.