Systems and Training (this post)

• Support the identification of new developments in information technology promoting continuous improvement of EA commercial and procurement systems; provide reports, advice, and guidance on such technology developments to senior management.
• Develop and lead on e-procurement requirements and configuration, working closely with all relevant stakeholders to ensure the required infrastructure is in place to effectively support the procurement strategy and relevant legislation.
• Establish and lead cross-functional teams, as required, to manage the development and implementation of new commercial and procurement systems. Work with the Procurement Senior Leadership Team, internal and external stakeholders to align technical requirements with the EA’s ICT, procurement, and EA-wide strategy and policies.
• Identify and deliver improvements to all of the systems utilized by Procurement Services.
• Deliver effective expert first-line technical assistance and specialist system support and training for internal users for all Procurement Services IT systems; prepare and maintain user guidance documentation on all Procurement Services’ systems.
• Work collaboratively with all relevant stakeholders to develop systems and processes to ensure a minimum of 80% of contract items are available from the electronic shop.
• Be the first point of contact with suppliers, end-users, and IFS, ICT when required on matters relating to procurement systems.
• Where required, the post-holder will manage a dedicated support team, and duties will include assigning work, coordinating activities, dealing with recruitment and resourcing issues, approving annual leave requests, and dealing with any attendance management/disciplinary issues.
• Review the performance of reporting staff, identifying individual/team training requirements and initiating further training.

Other Responsibilities

• Provide training and guidance to colleagues and assist in covering key aspects of work during periods of absence.
• Contribute to Procurement and Corporate Strategy and associated plans and to the review, revision, and development of existing and new policies and procedures related to all aspects of procurement regulations and best practice, compliance, and governance.
• Assist in the development, implementation, and monitoring of the professional procurement competency and technical capability across the EA.
• Comply with the Authority’s policy on Data Protection (in particular processing sensitive personal information) is properly complied with.
• Organize, attend, and participate in any relevant internal or external meetings associated with the procurement function or associated systems or function areas and attend Procurement Leadership Team meetings to provide updates on areas of responsibilities and work.
• Comply with the Authority’s Equal Opportunities Policy, relevant Codes of Employment and Practice, and other relevant legislation. In accordance with relevant equality legislation and EA policies on diversity in the workplace, the post-holder is expected to promote good relations and pay due regard to equality of opportunity in carrying out their duties.
• Act as a voting panel member, if required, on tender evaluation panels.
• To deputise and undertake additional duties for the Procurement Compliance Manager or Head of Compliance as required.
• Undertake other related duties within the grade and competence of the post-holder as required.
• The post-holder may also be required to work outside normal office hours on occasions.

Person Specification

Notes to Job Applicants

1. You must clearly demonstrate on your application form under each question how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

Section 1 - Essential Criteria

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.