Oculus Legal Group
Commercial Property Secretary
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Legal Administrator
📍 Northampton
💰 £25,000 – £28,000
💼 Full-time | Permanent
We’re working with a well-established and highly regarded law firm who are looking to recruit a Legal Administrator to join their Risk Management team in Northampton.
This is an excellent opportunity for someone with previous legal administration experience who has an interest in client onboarding, AML, CDD and compliance and is looking to develop their career within a specialist Risk Management function.
The Role
The New Business Unit (NBU) Administrator will provide centralised support to the firm's client and matter onboarding processes, ensuring file opening, AML, CDD, sanctions and conflict checking requirements are completed accurately and in line with firm procedures.
Working closely with fee earners, secretaries and wider support teams, you’ll play an important role in maintaining regulatory compliance, data accuracy and high service delivery standards.
Your responsibilities will include:
- Processing new client and new matter opening requests in accordance with NBU procedures
- Reviewing File Opening Forms (FOFs), MARAs and supporting documentation for completeness and accuracy
- Opening new clients and matters within the firm's systems
- Updating and maintaining accurate client and matter records
- Completing AML, CDD, sanctions and conflict searches
- Identifying and escalating potential AML, sanctions or conflict issues to the Team Leader or Risk Manager
- Maintaining accurate compliance records and supporting documentation
- Saving onboarding, compliance and verification documents in line with agreed filing procedures
- Completing and maintaining Compliance Notes and associated records
- Acting as a point of contact for fee earners, secretaries and other internal stakeholders regarding onboarding and AML enquiries
- Providing clear updates on onboarding progress and outstanding requirements
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About You
We’re looking for someone who is:
- Experienced within a law firm or legal environment, ideally in a Legal Administrator, Legal Assistant, Legal Secretary or similar role
- Experienced with or has a good understanding of AML, CDD, KYC, sanctions and conflict checking
- Familiar with client and matter onboarding and file opening processes
- Highly organised with excellent attention to detail and a strong focus on accuracy
- Confident handling confidential client information and compliance documentation
- Comfortable reviewing information and identifying potential issues that need to be escalated
- Able to manage a busy workload and prioritise competing requirements
- Confident communicating with fee earners, secretaries and other internal stakeholders
- Proficient in Microsoft Office and comfortable learning new systems
- A strong team player with excellent communication skills
- Proactive, reliable and able to work independently
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What’s on Offer?
- £25,000 – £28,000 salary, dependent on experience
- Opportunity to join a leading and highly regarded law firm
- Dedicated role within the Risk Management and New Business Unit
- Exposure to AML, CDD, sanctions, conflicts and client onboarding
- Opportunity to develop your legal compliance and risk experience
- Supportive and collaborative working environment
- Strong focus on employee development and progression
Why Apply?
This is a great opportunity for a Legal Administrator, Legal Secretary, Legal Assistant or legal support professional looking to move into a specialist New Business, Risk Management or Compliance role.
The position offers the opportunity to build on your existing legal experience while developing specialist knowledge across client onboarding, AML, CDD, sanctions and conflict checking within an established and highly regarded law firm.
📩 Interested? Apply now or contact Tom Winks at Oculus Legal Group for a confidential discussion.
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