Hays
Company Secretarial Assistant 12 Month FTC in Birmingham
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Your new company
You will be joining a leading professional services firm with an established international presence and a strong reputation within its specialist field. The organisation operates across the UK and internationally, providing high-quality services to a broad client base. This is an excellent opportunity to join a collaborative and professional working environment in Birmingham.
Your new role
This is a 12-month fixed-term contract based in Birmingham, with hybrid working and occasional travel required approximately once or twice per month.
Your responsibilities will include:
- Coordinating partnership, board and senior leadership meetings
- Preparing agendas and meeting papers
- Taking detailed notes and minutes
- Monitoring key deadlines
- Tracking actions through to completion
- Arranging travel and accommodation for senior stakeholders
- Supporting governance and compliance processes
- Assisting with statutory filings and insurance renewals
- Providing administrative support for business projects and strategic initiatives
In addition, you will provide dedicated executive support to a senior international leader for approximately one day per week. This will include:
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
- Diary management
- Maintaining reports and presentations
- Coordinating domestic and international travel
- Supporting visa applications
- Managing key actions and priorities
- Assisting with the organisation and delivery of partner meetings and annual general meetings
What you'll need to succeed
You will have a minimum of two years' experience in an executive assistant, company secretarial or partnership secretarial support role. You will ideally be qualified or part-qualified with CGI/ACG, hold an equivalent qualification, or demonstrate a strong interest in beginning the Company Secretary qualification.
You will have experience coordinating senior-level meetings and events, preparing agendas, taking accurate minutes or detailed notes, and monitoring actions. Strong organisational, administrative and planning skills are essential, together with excellent written and verbal communication skills and a high level of attention to detail.
You will be confident managing multiple priorities, handling confidential information with discretion and communicating effectively with senior stakeholders. A proactive approach to improving processes and strong proficiency across Microsoft Outlook, Word, Excel and PowerPoint will also be required.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What you'll get in return
This is an excellent opportunity to gain broad exposure to partnership governance, senior-level meeting support and executive administration within an established international professional services environment. Working in a small collaborative team, you will gain great exposure to CoSec work.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London