Gleeds
Company Secretarial Assistant
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About this opportunity
Gleeds is a world-class management and construction consultancy with over 130 years' experience in the property and construction industry. We are looking for an experienced Team Secretary / Administrator to join the Gleeds Team.
The main purpose of the role is to assist in all aspects of office management, secretarial duties, and to support business development initiatives. In addition, there are personal assistant duties supporting the relevant Director.
Responsibilities
- Undertaking general office management, secretarial, and administration duties, including accepting and routing telephone calls, diary management, managing meeting bookings and catering, office accounts, and office housekeeping
- Taking messages
- Typing/word processing, including typing of dictation
- Attending meetings and taking minutes
- Filing
- Organising meetings
- Using a variety of software packages
- Assistance in preparation of bid documents and fee proposals
- Booking transport and accommodation
- Managing databases
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers, and clients
- Preparing letters, presentations, and reports
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Who we’re looking for
- Candidates should have proven experience in similar secretarial/administrative roles, where you will have been responsible for supporting a team of several people.
- You should have an eye for detail, be able to manage your own time, and be able to work to deadlines. We are looking for an organised, helpful team player who is proactive, along with a "can do" attitude, and able to work in a fast-paced environment.
- Overall, this role requires a combination of excellent secretarial ability, good verbal and written communication skills, and a professional approach to all aspects of your work.
- Previous experience of working within a professional service and/or the building or property industry is preferred.
- You will be a team player and work as part of a team. You will have intermediate to advanced knowledge of working with Microsoft Office Suite, with exceptional Word, PowerPoint, and Excel skills.
- Experience of working with the Adobe Design Package would be an advantage.
- Ideally, you will have a business administration or marketing-related qualification, and GCSE in English.
- To deliver the role, the candidate will need to demonstrate that they can follow processes, work in a high-volume task-orientated role, and have excellent time-management skills and be able to work on multiple in-house IT systems. You will also have a good attention to detail with the ability to problem solve, work well as part of a team, and be confident with good communication skills.
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About us
Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability, and value, delivering transformative projects that shape communities and redefine the built environment.
Gleeds is committed to an inclusive workplace where everyone feels respected and valued. We uphold the principles of Fairness, Inclusion, and Respect (FIR) and embrace the diversity of our teams. As an equal opportunities employer, we provide support, flexibility, and accessibility for all. If you require reasonable adjustments, please contact our Talent Team at [email protected]
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