Company Secretarial Assistant, PLC, GB & Ireland

Job Description:

Job Title: Company Secretarial Assistant, PLC, GB & Ireland

Location: London

Reports to: Head of Company Secretariat

Department: Legal / CoSec

Purpose of the Role: Company secretarial and governance support to Diageo plc and its UK and Irish subsidiaries

Key Accountabilities:

• Provide day-to-day company secretarial and governance services to the group’s UK and Irish subsidiary companies, including in supporting with regard to PLC matters
• Managing subsidiary board meeting process from end-to-end, including scheduling meetings, coordinating board pre-read, attending and minuting meetings, drawing up action plans
• Monitoring and dealing with signing requests, including arranging for hard and soft copy signings, coordinating with notaries, maintaining records of signings, managing physical mail and post, and assisting with treasury and KYC requests
• Maintaining public registry filings, including CRO / Companies House requirements, data protection registrations and RBO compliance, as well as maintaining internal records (e.g. GMD, Blueprint / statutory records)
• Providing assistance as required with corporate projects (e.g. reductions of capital, liquidations, disposals and acquisitions), financial statement approvals and year end processes
• Ensure delivery of cost-effective delivery of services in context of business objectives and current risk environment; liaising with outsourced registrar and other external advisors listing in a proactive and collaborative manner; seeking to eliminate unnecessary costs by optimising use of technology, artificial intelligence, internal and external resources
• Supporting compliance with PLC’s UK and US regulatory obligations, including routine filings and registrations (e.g., Companies House, FCA, SEC and ICO), announcements (e.g., TVR, PDMR dealing, Form 6-K), closed period / insider lists, and other obligations (e.g., MAR, DTRs, FPI obligations)