XENOM Inc
Competition Manager
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Location: Remote, US based
Travel: Frequent domestic and international travel required
Reporting To: Head of Sport
Salary: $50,000 - $60,000 USD
About XENOM
XENOM is building a global functional fitness competition and event series, delivering large-scale live events across Europe, USA and other international markets.
The Role
The Competition Manager is responsible for the planning, coordination and delivery of XENOM competitions across the event lifecycle. Working closely with the Head of Sport, this role translates competition requirements into an executable competition plan. The Competition Manager assists with scheduling while taking ownership of athlete communication and support, registration, documentation, field-of-play readiness and coordinating meetings across all competition departments. The Competition Manager acts as a key partner to the Head of Sport, ensuring competition plans are effectively communicated, coordinated and delivered across each XENOM competition. The role requires someone who can build detailed competition plans and systems while remaining comfortable making decisions and solving problems in a fast-moving live competition environment.
Key Responsibilities
Planning & Scheduling
- Oversee athlete registration and support, including managing athlete inquiries, swaps and transfers, while providing clear and timely communication and ensuring athlete numbers, divisions and categories are accurately reflected in the competition schedule.
- Develop and review competition documentation to prepare game-day staff for competition execution.
- Contribute to the ongoing development and maintenance of the XENOM Rulebook, incorporating competition learnings and updates as the series continues to evolve.
- Prepare and manage athlete-facing communications, competition information and briefing materials to ensure athletes receive clear, accurate and timely information throughout the competition lifecycle.
- Coordinate pre-event meetings with competition department leads to align on operational requirements, timelines and responsibilities.
- Work with the Head Judge to support judge recruitment, assignments and scheduling, while coordinating judging procedures, competition flow and movement standards.
- Support additional duties as assigned related to pre-competition planning and preparation.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Onsite Execution
- Support onsite competition team meetings and dress rehearsals.
- Oversee seamless athlete flow through registration, warm-up, start tunnel and competition arenas.
- Manage onsite athlete support, addressing athlete inquiries and concerns while coordinating the appeals process.
- Monitor competition schedules and heat timing across all competition arenas, addressing issues that could impact competition execution.
- Verify competition arenas are operationally ready and meet established safety requirements, including A/V, personnel and equipment needs.
- Coordinate run course logistics leading up to the competition and oversee all requirements through completion.
- Verify run course execution supports consistency and fairness for all athletes.
Team Coordination
- Serve as the primary point of coordination across competition departments on-site, including judging, athlete control, gear, scoring, timing and athlete support.
- Communicate schedule, procedure and operational changes to appropriate department leads when they impact competition execution.
- Coordinate with competition department leads to meet staffing, equipment and operational requirements.
Systems & Scoring
- Liaise with timing and scoring teams to support execution of the competition schedule.
- Maintain a working understanding of the Elite Performance Index (EPI) and its application across XENOM competition.
- Manage the judge camera system and review process to support fair and consistent competition decisions.
- Work with scoring and timing teams to resolve operational issues, verify competition results and confirm final standings for the podium ceremony.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Post-Competition Review
- Participate in post-competition debriefs and after-action reviews with the Head of Sport and competition department leads.
- Translate key learnings into actionable improvements for future XENOM competitions.
- Develop and communicate recommendations for XENOM software and technology improvements that enhance the flow of competition.
What We’re Looking For
- Experience in competition management, sports operations or large-scale live sporting events, with a strong understanding of competition scheduling, athlete flow and field-of-play execution.
- Experience coordinating multiple competition departments and managing changing priorities in a fast-paced live environment.
- Strong organizational and communication skills, with the ability to work effectively with athletes, staff, contractors and department leads.
- Willingness to travel domestically and internationally and work extended hours during competition delivery.
Desirable Experience
- 5+ years of experience within functional fitness, CrossFit or other multi-event fitness competitions, particularly at large-scale events with high athlete participation.
- Experience managing competition timing, scoring and athlete management systems across multiple arenas operating simultaneously.
- Strong understanding of event flow, judging procedures, movement standards and competition rules, and how they contribute to fair and consistent competition execution.
The Person
- Highly organized and detail-oriented, with the ability to remain calm and make confident decisions in a fast-paced competition environment.
- Proactive and solutions-focused, with a willingness to take ownership, solve problems and adapt as competition needs change.
- Collaborative team player who communicates clearly and builds effective working relationships across departments.
- Committed to delivering a fair, consistent and world-class competition experience for every athlete.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location