Portsmouth Hospitals University NHS Trust
Compliance Administrator
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Company Description
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The single corporate service is delivered across both organizations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in-person leadership. The arrangements and frequency will be agreed locally.
Job Description
This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
- NHS Band: 4
- Salary: £28,392 - £31,157 per annum
- Hours per Week: full time 37.5
- Contract Type: Permanent
About the Role
An exciting opportunity has arisen to join Single Corporate Services – Compliance Team, supporting both Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU).
As a Compliance Team Administrator, you will play a key role in ensuring both Trusts meet their legal and regulatory obligations associated with, ensuring robust processes are in place, and undertaking administrative duties to support the requirements associated with this.
The post reports to the Compliance Manager and is accountable to the Associate Director of Quality Governance.
This role works across both Trusts as part of a shared corporate service, with the expectation of occasional travel between sites in line with service needs and the staff mobility agreement.
Key Responsibilities
- Support the Head of Compliance and Compliance Manager in the delivery of the requirements of quality and regulatory compliance.
- Day to day administration of compliance related modules within the Trust’s risk management systems.
- Maintain processes in place for the routine compliance regarding matters, including policy management, safety alerts (CAS) and External visits.
- Administrative duties for the Head of Compliance including diary management, meeting arrangements, minuting, and general administration duties as required.
- Support the Head of Compliance and Compliance Manager in the delivery of: Care Quality Commission regulation and compliance, Safety alert (CAS) monitoring and compliance, External Visits.
- Provide administrative support in matters relating to the CQC, including enquiries, inspections, and the collation of information requests.
- Provide oversight of the Trust’s central policy system, including administration of the Trust Policy Steering Group.
- To administer the safety alerts process and to ensure they are accurately documented, distributed, and monitored, escalating any areas of non-compliance to the Head of Compliance.
- Administrative support in the development and monitoring of the Trust’s annual Quality Account.
- To be the first point of contact for the Compliance team and management of the associated inboxes, demonstrating excellent communication skills.
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About You
We are looking for a motivated, organised individual with experience in governance and quality within a healthcare environment.
You will be confident working autonomously, managing priorities while knowing when to seek advice or escalate concerns.
You will demonstrate:
- Excellent verbal, telephone, and written communication skills
- Organisational and planning skills, with attention to detail
- Effective working relationships across clinical and non-clinical teams
- A clear commitment to Trust values, equality, diversity, and inclusion, and continuous professional development.
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Please refer to the Job Description for further details.
Qualifications
- G.C.S.E (or equivalent) in English and Maths or equivalent experience.
- NVQ Level 4 or equivalent experience.
- Experience in working in administration.
- Effective verbal, telephone, and written communication skills.
Why Join Us?
You’ll be joining a forward-thinking, collaborative team working across two innovative NHS Trusts. We are committed to professional development, inclusive leadership, and fostering a culture of learning and excellence.
Additional Information
For further information or an informal discussion, please contact:
Tracy Beck – Head of Compliance E-mail: [email protected]
To Apply:
Please submit CV and covering letter.
Additional Information
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality, and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.
For more information, please see our People and OD Strategy 2026.
Weekly Hours / Programmed Activities: 37.5
Salary Band: Band 4
Staff Group: Administrative and Clerical
Contract Type: Permanent
Job Area: Admin and Corporate
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