Fusion Conferences
Conference Manager
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Conference Manager (full time)
Salary: From £27,000 (dependent on experience)
Hours: 4 Day Week, Mon – Thurs, 8.5 hours a day (includes a 30 min lunch break)
Location: Newmarket, Suffolk
Fusion Conferences, a highly reputable, family-run scientific conference organiser, is looking for a ‘Conference Manager’ to join their small and friendly team.
You will be responsible for the management of several conferences per year, inclusive of pre and post-conference planning and execution. You will be working in partnership with world-leading professors and doctors to create invaluable in-person meetings for the scientific community.
We are looking for someone who is humorous, sociable, outgoing, and striving for a career within events.
The Office
When you spend more time with your colleagues than your own family and friends, we know how important it is to enjoy your place of work! We have just moved into a newly refurbished office space, and it’s a super relaxed environment. Our small team has a real family feel, and among the hectic workload, there is always a lot of fun and laughter throughout the day.
We are all huge food lovers, and there is usually a treat of some sort thrown into the working week, whether it be a takeaway lunch, morning pastries, office bake, or the occasional dinner date after work at one of the nearby pubs or restaurants.
The Role
- International travel for 1-2 weeks at any one time
- Responsible for the management of 3-5 conferences per year
- Website management
- Communicate with clients through phone, email, and in-person
- Administration of speaker invitations and correspondence
- Respond to daily enquiries
- Initiate fundraising and liaise with potential and confirmed sponsors
- Marketing and sales
- Create campaigns, communications, and marketing/conference collateral
- Oversee the distribution of conference finances ensuring budgets are maintained
- Liaise frequently with the group coordinator at the venue to prepare for your meeting
- Organise arrangements for conference events such as receptions and dinners
- Maintain conference rooming list and coordinate accommodation updates with venue
- Source and manage suppliers to provide services alongside the conference (transportation, activities, AV)
- Supervise staff and freelance personnel onsite during your conferences
- Digital content management across socials and any other relevant platforms
- Report to Operations Manager and Fusion Directors
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Required Abilities & Skills
- Organise and manage your own daily schedule, prioritising is essential
- Strong project management skills
- Highly organised with strict adherence to deadlines
- Proficient multitasker
- Excellent written and verbal communication
- Adaptable when workload is heavy
- Detail-oriented
- Confident with handling finances
- Proactive approach to problems
- Confident to work independently but also supportive when working within a team
- Motivated and ambitious to drive your meetings to success
- Computer literate and an intermediate level of MS Office (Word, Excel, Power Point & Outlook)
- Efficient typing skills
- Valid passport and no criminal records which prohibit entry to any country
- Previous experience with Mailchimp and/or Canva are advantageous but not necessary
- Previous experience in events is advantageous but not necessary
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The Perks
- Every Friday off!
- Enjoy a 4-day working week, giving you a long weekend every single week. Additional working days may be required during busy event periods and when working onsite.
- See the world
- Travel internationally up to four times a year, with trips typically lasting around 1-2 weeks.
- Flexibility that works for you
- Enjoy a flexible holiday schedule and a full Christmas & New Year office closure.
- A great pension contribution
- We contribute 6% of your salary to your pension, helping you build for the future while you focus on the present.
- Work hard. Have fun.
- From our annual Christmas party to regular team socials, there are plenty of opportunities to get together and celebrate.
- A great place to work
- Enjoy free onsite parking, a fully equipped kitchen, and, of course, our resident office dog.
To apply for this position, please email laura@fusion-conferences.com with your CV. Let us know what you’d bring to the Fusion family and why this job appeals to you. The more personable the better!
Due to a high volume of applications, we regret that we will only be in touch with successful applicants.
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