PE Global
Congress Lead
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Congress Lead
PE Global are currently recruiting for a Congress Lead for a 12-month contract role with a leading multinational Pharma client based in London (fully remote within the UK).
Pay rate is 340 GBP per day PAYE
Provide end-to-end orchestration and operational delivery of Tier 1 & 2 congresses, ensuring seamless coordination across cross-functional internal stakeholders, vendors, and external stakeholders to deliver high-quality, compliant, and efficient congress execution. Act as the central orchestration lead and single point of contact (SPOC) across the full congress lifecycle.
Job Responsibilities
- Establish and lead the cross-functional congress team (cadence, governance, ways of working)
- Build and manage the integrated end-to-end congress plan across all activities
- Lead stakeholder engagement and communication strategy
- Act as SPOC for congress organisers and key vendors
- Coordinate society sponsorship planning, approvals, and execution
- Oversee logistics vendors:
- Manage and coordinate site visits (planning, execution, reporting)
- Ensure governance and compliance processes (e.g., EEE Gov liaison, BeSure)
- Track annual planning and operational budgets (sponsorship + logistics) and escalate risks early
- Orchestrate alignment across:
- Medical Society / Scientific Communications
- Activity Owners (symposia, booth, EEEs)
- Procurement / Finance
- External vendors and agencies
- Provide overall operational oversight onsite across all congress activities
- Act as primary escalation point (SPOC) for:
- Internal stakeholders
- Vendors
- Congress organisers
- Coordinate daily delivery against plan
- Manage cross-vendor orchestration (e.g., logistics vs activity agencies)
- Drive rapid decision-making in time-sensitive scenarios to protect delivery quality
- Lead post-congress debrief process (cross-functional)
- Deliver operational insights and performance reporting (KPIs, highlights)
- Coordinate financial reconciliation and close-out activities
- Capture and document lessons learned and improvement actions
- Drive post-congress communications and stakeholder alignment
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Integrated end-to-end congress plan
- Clear governance and decision-making structure (DACI-aligned)
- Vendor coordination and delivery framework
- Detailed onsite execution plan and run-of-show
- Post-congress report (KPIs, insights, lessons learned)
- Documented risk, issue, and mitigation tracking
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Requirements
Essential
- Proven experience delivering priority congresses end-to-end
- Pharma experience in the congress space. Ideally not events
- Strong orchestration capability in complex, matrix environments
- Deep understanding of:
- Sponsorship models
- Congress logistics
- Compliance and governance processes
- Ability to act as a central SPOC across siloed functions
Highly Preferred
- Familiarity with:
- Governance processes
- Global /International Medical Affairs operating model
- Medical Society engagement frameworks
Critical Skills
- Exceptional relationship management and stakeholder influence
- Strong orchestration mindset (beyond task-based project management)
- Problem-solving and decision-making under pressure
- Ability to challenge constructively and drive accountability
- Excellent communication and coordination skills
Success Criteria
- Seamless end-to-end delivery with no operational gaps
Interested candidates should submit an updated CV.
Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK
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