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The Contracts Administrator
The Contracts Administrator supports LCA's commercial operations by coordinating client contracts, commercial documentation and associated systems and processes.
Working closely with the Finance Director, Finance Team and Client Teams, the role will manage the day-to-day contract lifecycle, support new business administration and ensure commercial records and documentation are accurate and up to date.
This is a 12-month, part-time maternity cover role and is hybrid.
Key Responsibilities
- Manage the contract lifecycle for all projects, from initial receipt through to signature and filing.
- Coordinate client contract and engagement letter reviews, using LCA's agreed processes and AI tools, and escalate non-standard or higher-risk matters where required.
- Ensure appropriate contractual and commercial documentation is in place before projects commence.
- Maintain contract templates and manage contract management software, ensuring records are accurate and up to date.
- Coordinate contract approvals and respond to routine contractual queries.
- Produce monthly contract status reporting.
- Support the smooth commercial handover of new business wins into project delivery.
- Coordinate the monthly fee review process in line with LCA policy.
- Maintain relevant new business information in HubSpot and support associated reporting.
- Support improvements to commercial processes, systems and AI-enabled ways of working.
Skills & Experience
Essential:
- Previous experience in a commercial coordination, operations or business support role.
- Experience working with commercial documentation, contracts or business processes.
- Excellent organisational skills.
- Strong written and verbal communication.
- High attention to detail.
- Ability to coordinate multiple deadlines simultaneously.
- Strong Microsoft Office skills, particularly Excel.
- Confidence working with senior stakeholders.
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Desirable:
- Experience using CRM, contract management or project management systems.
- Experience using HubSpot or a similar CRM platform would be advantageous.
- Confidence learning and working with new systems and technology.
About LCA
LCA is the integrated communications agency for the built environment.
With over 25 years’ experience, we know that impact is driven by an informed strategic approach, established connections, creative campaigns, and the talent to achieve measurable outcomes.
We work with leading organisations, brands and destinations, placing them at the heart of conversations, building trust, changing perceptions and inspiring action.
We’re proud of what we do, the insights we share and the results we help our clients achieve.
Place. People. Passion.
This is LCA.
See www.thisislca.com for full client list, client case studies and biographies of the current LCA team. Follow us on LinkedIn, and Instagram @thisislCA
The Package
Benefits
- Range of benefits from enhanced maternity and paternity leave to tenancy deposit loans, complimentary fruit & snacks, a well-stocked fridge, cycle to work scheme and much more.
Pension
- Up to 5% of salary (in addition to salary) where matched by the employee.
Bonus scheme
- Discretionary annual bonuses based on both personal and company performance.
Leave
- 25 days’ leave plus statutory Bank Holidays and late start / early finish on your Birthday; office closed between Christmas and New Year in addition to your leave allowance.
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Equipment
- Company provided Surface Pro to use in office and at home.
Support
- Employee Assistance Programme offering a 24/7 confidential advice line; trained Mental Health First Aiders, New Starter Buddy, Appraiser, dedicated Employee Engagement team.
Training
- An aspiring culture with tailored programme of L&D opportunities and budget for personal development and growth.
Location
- Flexible, hybrid working – an exciting and dynamic working environment in the heart of Covent Garden.
Part-time
- 3–4 days per week, with flexibility over how the hours are structured. We are open to discussing fixed days, shorter days across the week or other working patterns that provide appropriate continuity for the role.
LCA is an equal opportunities employer
We welcome applicants from all backgrounds. Our namesake city is one of the most diverse in the world. We love it, and we recognise the responsibility we have to represent it. Proper inclusivity and representation is the only way we can communicate effectively with our audiences – and make change in our sector.
We will give fair consideration to all applicants regardless of age, gender identity, ethnicity, religion or belief, sexual orientation, educational, family or parental status, neurodiversity and disability status. We are also happy to provide reasonable adjustments during our application and interview process.
If you don’t meet every requirement on the list – don’t worry - still get in touch as we are striving to enable equal access to all to opportunities in our business and the industries we operate in.
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