Mitie Cleaning & Hygiene Services
Contract Administrator
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Contract Administrator - Maternity Cover
(Fixed Term 12 Months) Mon-Fri 40 hours
Swindon (hybrid)
What You'll Be Doing
- Coordinate and monitor Planned Preventative Maintenance (PPM), Statutory, Mandatory and Routine maintenance activities, ensuring all work orders are completed, closed and compliant with KPI requirements.
- Maintain and update CAFM systems (Maximo), ensuring all maintenance records, compliance documentation, remedial actions and work orders are accurately uploaded and easily accessible.
- Liaise with clients, site teams, engineers, subcontractors and helpdesk functions to schedule works, resolve queries and ensure smooth day-to-day contract delivery.
- Manage compliance administration across the estate, including site access requests, permits, contractor documentation, Heresafe requirements, PTS records and random drug testing programmes.
- Produce operational reports and performance data, track work-in-progress (WIP), support weekly contract statistics and provide administrative cover for contract support and regional coordinator functions when required.
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What You'll Need
- Administrator experience
- Keen attention to detail
- Solid IT skills, including Microsoft Office and CAFM systems
- Organised and great communicator
Our Benefits
- Virtual GP for expert advice by video or phone
- Financial wellbeing assistance through Salary Finance scheme
- Access to our flexible lifestyle benefits platform, Choices
- High street discounts through MiDeals platform
- Cycle-to-work scheme
- Life cover of up to four times your salary
- Enhanced pension contributions and save-as-you-earn scheme
- Mitie Matching Share Plan with potential for free shares in Mitie
- Mitie Stars recognition program with cash prizes
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Career Development
- Diverse training and development avenues
- Commitment to inclusive and accessible recruitment process
About Us
Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.
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