Equans UK & Ireland
Contract Administrator - Part time
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Equans is looking for a Contract Administrator to join the Quality and Compliance team based at Fife Victoria Hospital on a permanent basis. This is a part-time role working 22.5 hours per week. On offer is a salary of £16,040.70 per annum and benefits package.
Reporting to the Quality & Compliance Manager, you will be responsible for the administrative support to the operational teams within the Contract(s) allowing successful delivery of associated Service Levels & Key Performance Indicators.
Please note before applying: The working days are:
- Tuesday 9am - 5pm
- Thursday 9am - 5pm
- Friday 8am - 4pm
What will you deliver?
- Reception duties supporting the onboarding/offboarding of Contractors and Visitors in line with Equans/Site procedures.
- Supporting the Management team in the preparation of Risk Assessment & Method Statement, checklist and issuing of access permits.
- Issuing of Equans High Viz vests, keys and passes.
- Updating of Contractors Board.
- Ensuring Inductions are monitored, delivered, and kept up to date.
- Manage associated sign in and works registers.
- Updating and recording of data relating to Management Safety Visits, Observations and Premises Inspections aligned with company Health & Safety policy.
- Upkeep and Renewal of site logbooks.
- Review and issue Planned Maintenance works assignments in line with Schedule of Programmed Maintenance and Shift Rotas.
- Monitor ongoing Planned Maintenance works delivery via Power BI Dashboards, Overdue Daily reports, and Maximo (CAFM).
- Ensure that all Planned & Reactive maintenance activity reports are filed accurately. Advising# as required any follow up works that may be required.
- Monitor Reactive Works as part of Jeopardy Management to minimise failure impacts.
- Support the operational teams with PDA use and any IT software and device issues that may arise.
- Prepare and compile evidence documentation to support the Contract performance parameters and deliverables on a monthly basis.
- Assist in the compilation of the Monthly Performance reporting.
- Carry out the collation and preparation activity in support of internal and external audits.
- Facilitate and action procurement activity as requested via purchasing cards, or via the E-Proc system. Inclusive of materials, equipment, PPE, uniform, office supplies, etc…
- Collection and distribution of deliveries to site.
- Arrange through the Equans Academy and local providers any training bookings required, inclusive of travel and accommodation.
- Manage the ongoing updates and collation of on-site tracking spreadsheets.
- Manage the shift rota and associated HR annual leave and absences.
- Attendance at meeting for the recording of minutes and control of meeting room bookings.
- Undertake through personal development plans any training to support ongoing learning and progression.
- Any other reasonable administrative task in support of the Contract as directed by the management team.
- Flexibility is required within the post to provide cover across the administration team in support of any admin colleagues absence.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
What can we offer you?
On offer is a competitive salary and benefit package, which includes;
- 24 days annual leave (+ public holidays) - Pro rata.
- Life Cover equivalent to 1.5 times annual salary.
- Employee discount shopping schemes on major brands and retailers.
- Gym membership discounts.
- Cycle to work scheme.
- Holiday purchase scheme.
- 2 corporate social responsibility days per year.
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
- Attractive Employee Referral Rewards Scheme.
- Access to our growing employee networks.
- 24/7 Employee Assistance Program and access to mental wellbeing app.
Who are you?
- Business Administration qualifications, apprenticeship, or training is desirable.
- Familiarity with the Healthcare sector with experience of Facilities Management (including PFI/PPP Contracts).
- Use of Computer Aided Facilities Management Systems (Maximo/E-Proc/SAP), desirable, although training will be provided.
- Excellent computing skills with proficient knowledge in the use of Microsoft applications such as Outlook, Word, Excel, and Power Point.
- Proven written and verbal communication skills including a high level of accuracy and attention to detail.
- Enthusiasm, flexibility, and team-working skills.
- Ability to establish priorities, work independently, and proceed with objectives without supervision.
- Ability to work well under pressure in a fast moving and challenging environment.
- This role includes a DS PVG check therefore ability to pass is essential.
Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.
We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.
You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills