APA Concrete Repairs Ltd
Contract Co-ordinator
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Location: Denton Area, Greater Manchester
Contract Type: Permanent
Hours: Full-Time
Salary: £30-35k per annum
Reports to: Operations Manager
Role Overview
We are looking for an organised and detail-oriented Contract Coordinator to support the effective administration and management of contracts across the business.
The successful candidate will be responsible for coordinating contract documentation, maintaining accurate records, and supporting internal delivery teams, clients, suppliers, and other stakeholders throughout the contract lifecycle.
This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities and deadlines in a fast-paced environment.
Key Responsibilities
- Coordinate the administration of contracts from initial setup through to completion.
- Prepare, issue, and maintain purchase orders and related documentation.
- Maintain accurate and up-to-date contract registers and electronic filing systems.
- Liaise with clients, suppliers, contractors, and internal departments to obtain required information and documentation.
- Ensure contract documentation is complete, accurate, and appropriately authorised.
- Support the Contract Manager and site-based supervisors ensuring all plant equipment and materials are available when required.
- Assist with invoicing, purchase orders, payment queries, and other commercial administration.
- Maintain records of variations, extensions, disputes, claims, and other contractual correspondence.
- Support audits by ensuring contractual records and supporting documentation are readily available.
- Follow company policies, procedures, and relevant legal, regulatory, and contractual requirements.
- Identify potential issues or risks and escalate them to the appropriate manager.
- Provide general administrative and coordination support to the wider commercial, operations, or contracts team.
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Skills and Experience
Essential:
- Previous experience in a contract administration, coordination, commercial administration, or similar role.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple contracts, deadlines, and priorities simultaneously.
- Excellent written and verbal communication skills.
- Confident working with Microsoft Office, particularly Excel, Word, and Outlook.
- Strong record-keeping and document-management skills.
- Ability to communicate effectively with internal and external stakeholders.
- A proactive approach with the ability to work independently and as part of a team.
- Ability to handle confidential and commercially sensitive information appropriately.
Desirable:
- Experience within [construction / facilities management / engineering / professional services / procurement / public sector – amend as appropriate].
- Familiarity with purchase orders, invoicing, and supplier management.
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Personal Attributes
The successful candidate will be:
- Highly organised and methodical.
- Reliable and deadline-focused.
- Commercially aware.
- Professional and confident when dealing with stakeholders.
- Comfortable working with detailed information and documentation.
- A strong problem solver with a practical approach.
- Proactive in identifying issues before they become problems.
- Flexible and able to adapt to changing priorities.
Key Performance Indicators
Success in the role will be measured through:
- Accurate and timely contract administration.
- Completeness and accuracy of contract records.
- Effective support to Contract Managers and wider business teams.
- Compliance with internal processes and contractual requirements.
Working Relationships
The Contract Coordinator will work closely with:
- Contract and Commercial Managers
- Operations Teams
- Finance and Accounts
- Procurement
- Sales / Account Management
- Clients and Customers
- Suppliers and Subcontractors
- Senior Management
Equal Opportunities
We are committed to creating an inclusive working environment and welcome applications from candidates of all backgrounds and experiences. We assess applicants based on their skills, experience, and suitability for the role.
Please feel free to e-mail your CV to dawn.coughlan@apagroup.uk
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