Rendall & Rittner
Contract Coordinator
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CONTRACT COORDINATOR
Rendall & Rittner
Competitive
Home Based
Role Overview
You will play a pivotal role in coordinating contracts across a diverse residential property portfolio, ensuring services are delivered on time, to scope and within budget. Bringing a calm, methodical approach, you will keep multiple moving parts aligned while building strong relationships with internal teams, suppliers and clients.
If you’re a natural organiser with an eye for detail and a gift for clear communication, you’ll thrive here. Experience of contract management is ideal, but just as important is your ability to manage stakeholders, track commitments and keep accurate records so everyone knows where things stand.
ROLE EXPECTATIONS
Most days, you will be coordinating contract lifecycles from instruction to renewal, aligning stakeholders, updating trackers and resolving queries quickly. You will review scopes, schedules and SLAs, liaise with suppliers, and ensure documentation, approvals and communications are timely, clear and compliant.
What Success Looks Like
- Contracts are set up, monitored and renewed on time with complete, accurate documentation.
- Stakeholders feel well-informed, with issues anticipated and resolved before they escalate.
- Supplier performance is transparent, tracked against SLAs and improved through proactive follow-up.
- Budgets, variations and approvals are controlled, clearly recorded and audit-ready.
- Portfolio leaders receive concise, insightful reporting that supports smart decisions.
- Processes are continuously improved, reducing cycle times and error rates.
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How You'll Spend Most Of Your Time
- Coordinating new contract setups, renewals and variations, ensuring all approvals and records are in place.
- Managing supplier and stakeholder communications, scheduling reviews and confirming next steps.
- Updating contract trackers, dashboards and documentation to maintain a single source of truth.
- Reviewing scopes, SLAs and pricing, flagging risks, gaps or opportunities for value.
- Chasing actions and dependencies to keep timelines on track and remove bottlenecks.
- Preparing concise status reports for internal teams and clients.
Who This Role Is For
- You are highly organised, methodical and comfortable managing multiple deadlines.
- You communicate clearly, build trust quickly and keep stakeholders aligned.
- You enjoy process, detail and data, and you take pride in accurate records.
- You’re proactive, solution-focused and calm under pressure.
- You work well independently and as part of a collaborative, service-driven team.
Experience That Helps
- Coordinating contracts or supplier relationships in property, facilities, construction or a similar service-led environment.
- Working with SLAs, budgets, scopes of work and change control.
- Using contract management, procurement or workflow tools and Excel to track progress.
- Producing concise reports and presenting updates to non-technical stakeholders.
- Supporting process improvements that streamline operations or enhance compliance.
What We Offer
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- Competitive salary, aligned to experience
- Discretionary bonus
- 25 days holiday plus bank holidays
- Private medical insurance, life assurance and enhanced family leave
- Fully funded training and professional development
- Paid sabbaticals as a loyalty reward
- Pension scheme and employee assistance programme
- Discounts across travel, retail, fitness and entertainment
About Rendall & Rittner
Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer-focused, those principles still drive how we operate today as a founding partner of Odevo.
We are people-led and technology-enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year.
How We Hire
- Initial conversation with our talent team
- Interview focused on your contract coordination skills, stakeholder communication, organisation, problem-solving and ability to use systems and data to drive outcomes
We aim to complete the process within two to three weeks and communicate clearly throughout.
INTERESTED?
Apply with your CV.
All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
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