UK Health Security Agency
Contract & Facilities Project Manager
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Colindale- Scientific Campus
Job Summary
The Facilities Management Department is responsible for delivering high quality and cost effective Estates and Facilities management services across UK Health Security Agency (UKHSA) Colindale site and for providing suitable facilities for the delivery of the UK Health Security Agency operations and services, consistent with government policies.
The Facilities Management Team supports the Head of Site Services in the execution of his role and deliver the accommodation capital programme, proactively manage the FM services on the Colindale site, and ensure the smooth daily running of accommodation related contracts.
As Project Manager, you will lead/manage refurbishments revenue and capital works projects and facilities and engineering works on a day-to-day basis. You will be responsible for driving and overseeing the delivery of the capital and estates projects and works to ensure that the objectives are clearly defined, monitored and achieved within the agreed time, cost and quality constraints ensuring readiness for change.
As Project Manager, you will play a key role in contract and project governance and working with stakeholders, to ensure the agreed outputs are delivered to enable benefits to be realised. You will have effective leadership, interpersonal and communication skills.
Job Description
Specific duties of the role may vary depending on the site and teams/functions.
Delivery
- Create and lead Planned Preventative Maintenance, Building Management Systems and projects to deliver the agreed outcomes within time, cost and quality constraints.
Project Management
- Day to day management and effective leadership and management control of the project and the project team. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies. Manage effective transition between project phases.
Contractor Management
- Supervision and coordination of Hard Services contractor activities.
Business Case
- Coordinate development of Capital and Minor Works Business Cases.
Budget
- Track delivery within budget.
Resources
- Schedule / manage and deploy resources to deliver the project identifying skills where necessary. May work independently or with a team.
Benefits Realisation
- Ensure benefits are identified, understood, measured, tracked and owned. Ensure appropriate Benefits Realisation Strategy is in place and monitor longer term delivery of benefits against the Business Case.
Stakeholder Management
- Identify key stakeholders and develop and maintain effective relationships.
Risks & Issues
- Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.
Governance
- Provide key project reports and support effective governance and decision making.
Assurance
- Support or set appropriate project assurance and engage with project reviews.
Change Management
- Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.
Guidance & Support
- Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance. Share and promote best practice and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
Project Performance & Controls
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Develop Project and Planned Preventative Maintenance Plans and apply appropriate project principles to deliver stated objectives.
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Identify and set appropriate Project Controls
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Track and report delivery against milestones including the Building Management System.
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Communication and Key Working Relationships
- The post holder will develop effective working relationships and communicate regularly with a wide range of individuals, including internally: clinical and non-clinical staff, scientists, academics, corporate staff e.g. HR and Payroll, managers and Directors. External: NHS, Academic Institutions, other Civil Service Departments, public bodies, stakeholders and members of the public. This may include verbal face to face communication, including delivering presentations and by phone, email, correspondence, reports and briefings.
Please note this list is not exhaustive.
Person specification
Essential Criteria
- Educated to graduate degree level/NVQ4 or equivalent experience in facilities management
- Finance and budgeting skills to estimate costs, produce budget and control forecasts and gain financial approval for project and resource costs, working with finance colleagues to monitor spend against the contract.
- Experience of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements using appropriate communication and engagement channels
- Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
- Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews
- Experienced at identifying, quantifying, mapping and tracking project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised.
- Take into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all effectively managing conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate.
- Ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits.
- Ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle.
- Ability to integrate the project outputs into ‘business as usual’ (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
- You influence others, you articulate the rationale to gain their agreement.
- An understanding of and commitment to equality of opportunity and good working relationships
Desirable Criteria:
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One of the following:
- PRINCE2 Practitioner
- Agile Project Management Practitioner
- Experience of Contract Management in Hard Services
- Experience of preparing, developing and commissioning FM projects in terms of benefits, value for money and risk.
Salary Information
Alongside your salary of £46,310, UK Health Security Agency contributes £13,416 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
Selection process details
Stage 1: Application & Sift
This vacancy will be assessed using a competency-based framework which will assess your qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria.
You Will Be Required To Complete An Application Form. You Will Be Assessed On The Listed 12 Essential Criteria, And This Will Be In The Form Of An:
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- Application form (‘Employer/ Activity history’ section on the application)
- 1500 word supporting statement.
This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.
You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your C.V –please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible). Please do not email us your CV.
Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 1500 words. We will not consider any words over 1500.
Longlisting: In the event of a large number of applications we may longlist into 3 piles of:
- Meets all essential criteria
- Meets some essential criteria
- Meets no essential criteria
Only those who ‘Meet all essential criteria’ will proceed to shortlisting.
Shortlisting: In the event of a large number of applications we may conduct an initial sift, on the lead criteria of:
- Educated to graduate degree level/NVQ4 or equivalent experience in facilities management
- Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses.
- Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews
Desirable criteria may be used in the event of a large number of applications/large number of successful candidates.
If you are successful at this stage, you will progress to interview & assessment.
Feedback will not be provided at this stage.
Stage 2: Interview- Competency Based
You will be invited to a single face to face interview at our Scientific Campus in Colindale. When face to face interviews are planned, in exceptional circumstances, we may be able to offer a remote interview.
Knowledge, experience, skills & abilities will be tested at interview.
There will be a presentation which should last no more than 5 minutes maximum which will be based on:
- Delivering capital projects in Healthcare: Balancing Safety, compliance and operational continuity.
Full details will be provided to candidates successful at securing an interview.
Interviews dates to be confirmed.
Eligibility Criteria
External: Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).
Location
This role is being offered as office/lab based at our Scientific Campus in Colindale, London. Please note hybrid working is not available for this role.
Security Clearance Level Requirement
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is CTC - Counter-terrorist Check.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Contact point for applicants
Job Contact :
- Name : John Inglis
- Email : john.inglis@ukhsa.gov.uk
Recruitment team
- Email : recruitment@ukhsa.gov.uk
Further information
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints
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