Contract Specialist

Job Title: Contract Specialist/Administrator

Location: Egham, Surrey, UK

Job Type: Full-time contract, Until 01/03/2027

Work Model: Hybrid

Summary:

• The Contract Specialist provides internal support & guidance to a region of salespeople ensuring orders are in compliance with company policy. In this position on a daily basis, you will work with colleagues across EMEA working in Sales, Deal Hub, Consulting, Events, Legal, and Order management.

Skills:

Document Administration:

• Effectively process incoming requests from departments for assistance (Sales, CFS, Controller, Deal Hub, Corporate Pricing, Contracts Negotiators, Corporate Legal, Consulting, Events, Client Compliance, etc.).
• Manage the team Outlook inbox by ensuring emails are prioritized by urgency and importance once approvals are received.
• Via Salesforce, effectively review and activate incoming order submissions for completeness, accuracy, and conformance to client standard contract guidelines.
• Assist Sales using Salesforce case requests to ensure accurate client data is used when creating contracts.
• Signing authority for order agreements and 100% compliance with the legal empowerment matrix.
• Ensure compliance with Client corporate policy regarding document administration, including any non-standard items, such as legal term changes, non-standard SDs, non-standard pricing, and non-standard billing terms have been approved.
• Execute any and all special ad hoc projects initiated to fulfill business requirements.
• Collaborate with manager and global team to seek continuous improvement & innovation to department processes.
• Prepare instructive communications to and liaise with the global Contracts Department, Client Financial Services, Sales teams in fulfillment of above responsibilities.