EQUANS
Contract Support Administrator
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Equans is looking for a Contract Support Administrator to join our team on our Sandwell Hospital FM contract in Hallam Street, West Bromwich, B71 4HJ on a permanent basis. This is a full-time position working 37.5 hours per week, from 09:00 to 17:00, Monday to Friday with a 30-minute unpaid break. On offer is a competitive salary and benefits package.
General Overview
The primary role will be the delivery of administrative services on the Sandwell & West Birmingham NHS Contract, reporting directly into the Performance Analyst. You will provide a professional service to all our customers, both internal and external, in all areas of contract administration in accordance with the scope of the business. You will support your team members with a variety of tasks and contribute significantly to the overall efficacy and delivery of service ensuring that the client relationship is fostered with the prompt delivery of services and supporting information. The post holder will work as part of an administrative team providing support to the contract. Close working will be required with the client, external contractors as well as technical, Helpdesk and management colleagues.
Duties will include general administrative duties as well as taking specific responsibility for certain areas such as HR issues, stores ordering, minor works support, finance, and reporting.
What will you deliver?
- Generate purchase orders for Reactive/Quoted works, Minor Works, and PPM using purchasing system Coupa.
- Invoice and credit approvals – 3 Way Match, Quality checking invoice/credit for correct value and matching information to the PO, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
- Onboarding new suppliers onto Coupa
- Review and update POEM and GRIR
- Liaise with Contract Managers and Supervisors to effectively deal with subcontractor/supplier invoicing queries escalating issues where necessary to Management team.
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What can we offer you?
On offer is a competitive salary and benefits package, which includes:
- 24 days annual leave (+ public holidays) pro rata'd
- Life Cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network), and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
- GCSEs at Grade C/4 or above/equivalent
- Experience of working within a FM/Technical environment would be an advantage, but not essential.
- Good interpersonal skills & telephone manner.
- Being able to work in an efficient and accurate manner, prioritising your workload to ensure that all deadlines are met.
- Strong IT skills including full range of Microsoft applications (Office, Word, Excel).
- Knowledge of CAFM and Finance systems is desirable (Coupa, Maximo).
- Good written and oral communications.
- This role includes a DBS Enhanced check therefore ability to pass is essential.
Who are we?
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
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In the UK & Ireland, Equans is a provider of technical, FM, regeneration, and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy, and decentralised renewables.
Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work, and live.
Equans is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, Veterans & Reservists, Green Network, YPN (Young Professionals Network), and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a relocation package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.
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