Transport for Wales
Contracts Administrator
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This advert is placed on behalf of Pullman Rail, a subsidiary of Transport for Wales
Salary: £26,500 a year
Closing Date: 17/08/2026
Equal Opportunities
At Pullman Rail we value diversity. It makes us stronger, helps us understand our customers better, make better decisions and be more innovative. Everyone’s different and has their own perspective, so we’re building a diverse team that mirrors the communities we serve. Through this, we’re determined to be one of Wales' leading inclusive employers.
Who we are
Pullman Rail is a specialist engineering company supporting the UK rail industry through vehicle maintenance, refurbishment, overhaul and component repair. Our teams work together to deliver high-quality solutions that keep the rail network moving.
The role
We are seeking a Contracts Administrator to join our Commercial team. The Contracts Administrator will play a key role in administering, controlling and tracking customer assets and materials throughout the overhaul process. Working closely with Production, Logistics, Planning, Quality and customer representatives, you will ensure accurate stock control, maintain asset traceability and provide clear visibility of work in progress, helping to deliver projects safely, efficiently and on time. This role is essential to maintaining effective control of customer assets within a safety-critical rail and rolling stock environment, supporting operational excellence and ensuring customer requirements are met.
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Role responsibilities
Responsibilities include but are not limited to:
- Asset Control & Tracking: Manage and monitor customer assets throughout the overhaul process, maintaining accurate records of incoming, work-in-progress and completed wheelsets and bogies.
- Stock & Materials Management: Control customer materials held on site, maintain accurate stock records, coordinate the receipt and dispatch of assets, and ensure materials are stored correctly both on and off site.
- Compliance & Traceability: Verify customer assets against the agreed scope of works, maintain documentation and traceability requirements, and investigate discrepancies relating to asset movements or material deliveries.
- Operational Coordination: Track work in progress, monitor planned completion dates, identify potential delays and support production teams by ensuring assets and materials are available when required.
- Customer & Internal Communication: Provide accurate progress updates to customers and work collaboratively with Production, Logistics, Planning and Quality teams to support efficient operational delivery.
- Continuous Improvement: Support safe, efficient and customer-focused ways of working while maintaining high standards of accuracy, compliance and record keeping.
Who we’re looking for
We are looking for an organised and detail-oriented administrator with experience in stock control, logistics, materials administration or a similar operational support role, ideally gained within the rail, engineering or heavy maintenance sector.
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You will have strong organisational skills with the ability to manage multiple priorities, maintain accurate records and work methodically in a fast-paced environment. You will be confident using Microsoft Excel and administrative systems and have a strong understanding of the importance of compliance, traceability and attention to detail. Experience of asset tracking systems or ERP systems would be advantageous, along with knowledge of wheelset or bogie overhaul, railway components or engineering materials management. You will be a proactive team player with excellent communication skills, capable of building effective working relationships across departments and with customers.
Next steps
If this role sounds like an opportunity you are looking for or you want to find out more about the role, please get in touch. This advert will close at midnight on the day of the application closing date stated above. We do encourage you to submit your application as early as possible. Please note, we reserve the right to close this vacancy early if we receive sufficient applications.
Note that you must hold the permanent right to work in the UK. We are not currently able to provide sponsorship.
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