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Contracts Apprentice (Level 3 Business Administration Apprenticeship)
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Our Team
Our team are passionate in the pursuit of excellence and in pushing the boundaries of cancer therapy and Autoimmune disease to deliver life-changing treatments to patients.
Key Responsibilities
- Provide all-round administrative support to the legal team for the Autolus Contract Lifecycle Management (CLM) System, including intake from business users, coordination of review by in-house counsel, and execution of final documents.
- Entry of agreements into the CLM, and setting up alerts and notifications for contract renewals, expiry, amendments, etc.
- Stakeholder communication via calls and emails (using MS Outlook, MS Teams, etc), including obtaining contract signatures via Docusign.
- Training users on contracting processes, assist with enforcement of Autolus’s contracts policy and advise on purchase order procedures.
- Liaising with Autolus internal departments to improve contracting processes & performance processes.
- Autonet support, specifically the Legal/Compliance portion of the Autolus Intranet.
- Maintaining and organising the Legal SharePoint folders and other documents and records for Legal.
- Adhoc tasks as and when required.
About the Apprenticeship
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
CITY SKILLS LIMITED
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab).
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
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Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
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Requirements
GCSE in:
- English (grade C)
- Maths (grade C)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills/Specialist Knowledge
- A ‘can-do’ attitude with a willingness to help others - enjoys teamwork and is a natural team player (E)
- Ability to handle highly confidential personal data, and maintain confidentiality at all times (E)
- Excellent organisational and project management skills
- Excellent communication and interpersonal skills
- Working knowledge of Microsoft Office 365 suite, and DocuSign. Working knowledge of SharePoint will be an advantage
- Fluency in written and spoken English, knowledge of other languages an advantage
- Reliable and punctual (E)
- Good telephone skills (E)
- Accurate numeracy skills (E)
About Autolus
Autolus is a biopharmaceutical company, advancing innovative therapies at both clinical and commercial stages of development, focused on next-generation, programmed T cell therapies for the treatment of cancer. Using a broad suite of proprietary and modular T cell programming technologies, the company is engineering precisely targeted, controlled, and highly active T cell therapies designed to better recognize cancer cells, break down their defence mechanisms, and eliminate these cells. Autolus has a pipeline of product candidates in development for the treatment of haematological malignancies, solid tumours, and autoimmune diseases.
Autolus Careers (opens in new tab)
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
The Contracts Apprentice will provide administrative and substantive support for our contract-related processes. The successful candidate will need to be a self-starter and comfortable with performing and managing multiple administration led tasks in a fast paced and changing environment. This is a hands-on role with significant potential for development and expanded responsibilities.
The contact for this apprenticeship is:
CITY SKILLS LIMITED
The reference code for this apprenticeship is VAC2000047645.
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