Contracts Co-Ordinator

As Contracts Co-ordinator, you will be a central part of our project delivery team, supporting Contracts Managers and Project Teams to ensure projects are delivered safely, efficiently and to the highest standards. This is an excellent opportunity for a highly organised individual looking to develop their career within a growing and successful groundworks business.

Key Responsibilities

The role focuses on health and safety compliance, contractual administration, project planning, coordination of resources, and accurate project reporting using Reflow, ensuring projects are delivered safely, efficiently, and on time.

Key Departmental Responsibilities

• Create, issue, maintain, and close out construction contracts from project commencement through to completion.
• Provide comprehensive administrative support to the Contracts Managers across multiple live projects.
• Maintain accurate and up-to-date project records, ensuring all information is correctly uploaded, managed, and maintained within Reflow.
• Ensure contract documentation, variations, correspondence, and key project records are recorded and tracked within Reflow.
• Support the ongoing administration of contract documentation throughout the project lifecycle.
• Assist Contracts Managers in producing accurate Construction Phase Plans, Risk Assessments, and Method Statements (RAMS).
• Upload, manage, and maintain health and safety documentation within Reflow, ensuring records are complete and current.
• Ensure all required health and safety documentation is in place prior to works commencing.
• Support compliance with company procedures, client requirements, and statutory regulations.
• Assist with the collation and management of site documentation including inductions, permits, and inspections through Reflow.
• Support the set-up of new projects within Reflow, ensuring all required documentation, resources, and workflows are established.
• Support the organisation of plant, materials, and equipment supplied by MAC Groundworks and third parties.
• Support the allocation of the workforce on a project-by-project basis, updating records within Reflow as required.
• Assist with logistics planning including deliveries, access requirements, and site constraints.
• Attend regular Contracts and Project Meetings as required.
• Prepare agendas, meeting packs, reports, and supporting documentation, using data extracted from Reflow where appropriate.
• Take and distribute accurate meeting minutes and ensure actions are tracked and followed up.
• Maintain strong working relationships with clients, suppliers, and internal colleagues.