Main Duties

• Review and plan daily bookings using the dedicated scheduling system, ensuring appropriate resource allocation, informing subcontractors where required, and scheduling all journeys within agreed contractual timeframes.
• Coordinate and manage operational teams to ensure the timely and efficient collection and delivery of pathology specimens from GP surgeries and hospital locations, consistently meeting contractual performance targets.
• Maintain accurate and up-to-date collection location records, ensuring excellent data quality and housekeeping standards within the operational system.
• Support the continuous improvement of service performance and quality, ensuring high standards of customer and patient care.
• Handle all internal and external telephone enquiries promptly, professionally, and efficiently, taking appropriate action and demonstrating initiative when required.
• Liaise effectively with EMED staff and external service providers, ensuring professional communication and operational efficiency.
• Build and maintain positive working relationships with key stakeholders, including Hospital Liaison Officers, GP practices, nursing homes, hospital clinics, and ward staff.
• Monitor vehicle movements and overall service performance throughout each shift, ensuring operational effectiveness and compliance with service standards.
• Prioritise urgent, emergency, and time-critical pathology specimen collections to ensure service delivery requirements are met.
• Respond quickly to operational disruptions, implementing contingency plans and corrective actions as necessary to minimise service impact.
• Maximise the efficient use of resources by coordinating pathology collections and deliveries effectively, reducing unnecessary mileage and delays, and ensuring all journeys are planned safely, efficiently, and cost-effectively.

Successful candidates will have:

• Experience working in a regulated, complex or time-critical operational environment.
• Previous experience in logistics, control, dispatch, route planning or a similar operational role is desirable.
• Good geographical knowledge of North West London and the surrounding areas, with the ability to support effective route planning and respond to operational changes.
• Confidence using IT systems, scheduling platforms and Microsoft Office applications. Full training will be provided on company systems.
• Experience working to KPIs, service level agreements or performance targets, with the ability to monitor activity, prioritise work and take corrective action when required.
• Strong communication skills, both written and verbal, with a professional telephone manner and the ability to engage effectively with colleagues, customers and external stakeholders.
• Excellent organisational skills, with the ability to manage competing priorities, multitask and remain focused in a busy operational environment.
• A calm and proactive approach to problem-solving, with the confidence to use initiative and make timely decisions under pressure.
• Meticulous attention to detail, with a strong focus on accuracy, data quality and confidentiality.
• A commitment to delivering a high-quality, customer-focused service that supports patients, healthcare partners and operational teams.

Our Values

• Collaborative – We work as one team, with a shared purpose to meet the needs of our patients, passengers, colleagues, customers, communities and the planet.
• Agile – We listen, learn and adapt to improve the business, each other and ourselves.
• Reliable – We do what we say we will do, take responsibility and behave with integrity.
• Empowered – We are confident and committed to taking responsibility for delivering the highest quality service.

About Us

EMED Group is an established healthcare logistics provider that enables access to health and social care through our four specialist divisions. We are one of the largest health and care partners to the NHS with 4,000 colleagues across over 60 bases UK-wide.

EMED Group is committed to pro-actively improving the wellbeing of our communities by providing access to vital health and social care services across the UK.