Waterstone Legal
Conveyancing Legal Secretary
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📢 WE’RE HIRING | Waterstone Legal
Locations: London
Employment Type: Full-time | On-site
Waterstone Legal is expanding, and we are looking for experienced and motivated legal professionals to join our growing team.
We are currently recruiting for:
- Legal Secretary
About Waterstone Legal
Waterstone Legal is a well-established law firm providing professional, client-focused legal services across a range of practice areas, including Civil Litigation, Family Law, Immigration & Asylum, and Residential & Commercial Conveyancing.
With offices in London, we pride ourselves on delivering practical, high-quality legal advice while maintaining excellent relationships with our diverse client base.
Key Responsibilities Include
- Providing comprehensive secretarial and administrative support to conveyancing solicitors and fee earners
- Opening, maintaining, closing and archiving client files in accordance with the firm’s procedures
- Preparing and formatting routine correspondence, contract packs, forms and other legal documents under supervision
- Managing diaries, appointments, key dates and transaction deadlines
- Handling telephone calls, emails and post professionally and promptly
- Liaising with clients, solicitors, estate agents, lenders, search providers and other third parties
- Requesting searches, title documents and other information required for property transactions
- Assisting with the administrative requirements for sales, purchases, remortgages and transfers of equity
- Supporting fee earners with exchange and completion arrangements
- Managing post-completion requirements, including submitting Stamp Duty Land Tax returns and Land Registry applications within the required timescales
- Monitoring registration applications and assisting with Land Registry requisitions under the supervision of the relevant fee earner
- Serving notices of transfer and charge on freeholders, managing agents and management companies where required
- Providing clients and lenders with updated title documentation following registration
- Ensuring all post-completion matters are finalised before files are closed and archived
- Accurately updating the firm’s case management system and maintaining well-organised electronic and physical files
- Assisting with client onboarding, identification checks and anti-money laundering procedures
- Preparing completion statements, invoices and other financial documentation as directed
- Ensuring confidentiality and compliance with regulatory requirements, internal policies and data-protection procedures
- Delivering a consistently professional and responsive standard of client care
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The Ideal Candidate Will Have:
- Previous experience as a legal secretary or legal administrator, preferably within a conveyancing or property department
- A good understanding of conveyancing processes, terminology and documentation, including post-completion procedures
- Experience with Stamp Duty Land Tax submissions and Land Registry applications would be advantageous
- Excellent organisational skills and the ability to manage competing priorities and deadlines
- Strong attention to detail and a high level of accuracy
- Clear and professional written and verbal communication skills
- A confident and courteous telephone manner
- Strong typing, document-production and proofreading skills
- Proficiency in Microsoft Office and experience using legal case management systems
- The ability to work effectively both independently and as part of a team
- A professional, discreet and client-focused approach
- A legal secretarial qualification would be advantageous but is not essential
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Why Join Waterstone Legal?
This is an excellent opportunity to join a professional and growing law firm where you can develop your career while working with an experienced and supportive team.
đź“Ť Location: London
đź’Ľ Employment: Full-time, on-site
To apply, please send your CV and a brief covering email to: 📧 l.bachchis@wslegal.co.uk
For more information about Waterstone Legal, visit:
www.waterstonelegal.co.uk
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