Agilia Infrastructure Partners
Corporate Administrative Assistant
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About Agilia:
Agilia is a specialist infrastructure consultancy operating at the forefront of some of the most exciting and challenging infrastructure projects in the UK and across the world. Established in 2016, our team now comprises a growing number of infrastructure professionals with first-hand and extensive experience covering all major infrastructure sectors. The key strategic objectives of Agilia are to:
- Build a leading-edge consultancy with world-class capability that provides clients with the benefit of first-hand innovative experience in the development and delivery of mega projects, whether publicly or privately financed.
- To aggregate senior and early career talent so that the current infrastructure leaders may help form future leaders in the field of infrastructure.
- To provide opportunity to groups that have been historically less well represented within our industry.
- To be and remain connected with the communities that we ultimately serve.
We work with our clients by providing integrated infrastructure development and delivery expertise as well as consultancy services. Our engagement with our clients is both at Board Level as well as throughout the organisation. This means of engagement allows us to influence strategic objectives as well as deliver on the execution of those objectives.
Our team is comprised of experts in all key matters that relate to infrastructure development and delivery, including deal structuring, commercial and procurement, assurance, project management, financial and commercial management, organisational design and transition.
Role Overview:
The Corporate Admin Assistant will provide day-to-day administrative and front-of-house support across the business, helping to ensure the smooth, professional, and efficient running of our office.
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This is an excellent early career opportunity for a motivated individual looking to build a career in professional services within the infrastructure and consultancy sector. While this is a junior role and we do not expect extensive experience, previous experience in office administration or as a junior Personal Assistant (PA) is highly beneficial. Clear pathways for progression are available, including opportunities to move into a formal HR role or a more senior Operations position as the business continues to grow.
Key Responsibilities:
Office Management & Front-of-House
- Acting as the welcoming face of the company by doing meet and greets for all clients, visitors, and team members.
- Managing the reception area, handling the general company inbox, and directing phone enquiries appropriately.
- Maintaining office operations by monitoring, ordering, and restocking office supplies.
- Overseeing the day-to-day upkeep of general office facilities, ensuring meeting rooms are prepared and key amenities (such as the coffee machine) are fully stocked and operational.
Diary & Schedule Management
- Managing and maintaining the diaries of senior leaders.
- Coordinating across multiple diaries to resolve conflicts and prioritise commitments.
- Sending meeting invitations, confirmations, and reminders in a timely manner.
- Anticipating scheduling needs and proactively flagging potential diary clashes.
IT & Onboarding Support
- Coordinating and setting up IT equipment for new joiners, ensuring laptops and mobile phones are prepared, configured, and allocated ahead of their start date.
- Assisting with basic IT troubleshooting where necessary.
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General Administration
- Providing day-to-day administrative support to the wider team.
- Drafting, formatting, and proofreading correspondence, reports, and presentations.
Meeting & Event Coordination
- Arranging internal and external meetings, including booking rooms, preparing agendas, and setting up video conferencing facilities.
- Taking accurate minutes during meetings and distributing them in a timely manner.
- Supporting the coordination of company events, workshops, and team away days.
HR Administration
- Performing data entry by inputting and updating information within HR systems.
- Managing document filing, archiving, and retrieval.
Skills & Experience:
Essential
- GCSE Grade 4 (C) or above in English and Maths.
- Strong written and verbal communication skills.
- Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational skills with the ability to prioritise a varied workload.
- Sharp attention to detail and a commitment to accuracy.
- A proactive, can-do attitude with a willingness to learn.
- A professional, discreet, and trustworthy approach when handling confidential information.
- Commitment to being based in the office full-time (5 days a week).
Beneficial
- Previous experience in an office administration, reception, or junior PA role (including placements or internships).
- Experience using diary management or scheduling tools (such as Microsoft Outlook Calendar and Teams).
- A-Level qualifications or equivalent.
Location:
You will be based full time from our London office (Third floor, 11 Curtain Road, London, EC2A 3LT).
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