Hotelbeds Group
Company Secretary Administrator
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About HBX Group
HBX Group is the world’s leading technology partner in the travel industry, connecting and empowering brands across accommodation, transport, activities, and payments. With a network spanning:
- 300,000+ hotels worldwide
- 60,000+ high-value clients (tour operators, travel agents, loyalty schemes)
- 140 source markets
We are tech-driven, globally focused, and driven by an ethos of customer-first excellence and global approach with local expertise. Operating with a motto to "move fast, dream big and make the difference," we foster a dynamic environment where our 3,500+ diverse people drive innovation.
Our global headquarters are in Palma, Mallorca, though we operate across multiple working locations worldwide.
Job Title: Corporate & Company Secretary Paralegal
Role Overview
The Corporate & Company Secretary Paralegal will provide critical operational support to the Group Company Secretarial team. This role ensures compliance, governance, and scalability across multi-entity structures while maintaining accurate records to support board excellence.
Key responsibilities centre on satisfying regulatory standards and delivering seamless governance.
Key Responsibilities
1. Board & Committee Support
- Assist in preparing and documenting board meetings, agendas, and minutes.
- Ensure compliance with governance best practices.
2. Global Entity Management & Subsidiary Governance
- Support the maintenance of corporate records and company constitutions.
3. Statutory Compliance (UK & International)
- Ensure adherence to:
- UK Companies Act 2006 (for UK entities)
- Spanish Listing Rules / CNMV regulations (parent company)
- EU Market Abuse Regulation (MAR)
- Supporting corporate-wide compliance frameworks and identified regulations.
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4. Corporate Reporting & Market Disclosure Support
- Contribute to regulatory filings, shareholder communications, and market updates.
5. Shareholder & Stakeholder Coordination
- Assist in liaising with shareholders, stakeholders and relevant regulatory bodies.
6. Technology, Data & Process Excellence
- Utilise governance platforms (e.g., Diligent).
- Be open to AI integration for efficiency gains (e.g., data entry, filing automation).
7. Team & Functional Support
- Collaborate across departments in a multi-jurisdictional environment.
- Contribute to process improvement initiatives.
Experience & Qualifications
Essential Criteria
- 1–4 years in:
- Company secretarial
- Corporate legal support
- Governance administration
- Working knowledge of corporate laws and governance.
- Experience in multi-entity structures or professional services firms.
- Proficiency with governance systems (e.g., Diligent).
- Precision-oriented with meticulous attention to record accuracy and deadlines.
- Ability from fast-paced, global teams with clear confidentiality standards.
Tech & Mindset:
- Fluent in Microsoft Office and Excel operations for governance workflows.
- AI-curious: Enthusiastic about adopting tools to enhance operational efficiency.
Soft Skills:
- Adaptable to global demands and company expansion.
- Strong collaboration and communication in a diverse team.
- Commitment to continuous process improvement.
Desirable Qualifications
- Exposure to listed companies and international entity management.
- ICSA/CGI or CILEX studies.
- Basic exposure to corporate secretary parlance/roles.
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Why Join HBX Group?
This is an exciting opportunity to be part of a dramatic evolution in the global travel industry, helping us redefine travel partnerships through technology.
Our Culture:
✅ Global reach with local insights — Working with diverse cultures. ✅ A supportive, interdisciplinary team — Develop your network worldwide. ✅ Progressive working location choices — Mallorca HQ but opportunities globally. ✅ Career growth — Responsibility aligned with skill enhancement.
Our scaled-impact vision:
- Distribute room nights and experiences to shape package offers for our clients.
- Connect hotels to high-demand clients (tour operators, travel agents).
- Innovate with payments and ancillary services (experiences, transport).
- Growth = mutual ascent – when our partners thrive, we all benefit.
People of HBX:
🌍 3,000+ awesome people 🔄 88 nationalities 🏨 300k hotels under our network 🔗 60k influential partners globally 1 united culture | 1 mission: Background in supporting global innovation.
Our Commitment to the Future
At HBX, ESG and responsibility are not talking points—they’re actionable:
🌱 Environmental Focus:
- Committed to net-zero carbon by 2040 (a decade ahead of the Paris Agreement).
- Carbon-neutral for four straight years.
🌾 Social Impact:
- Drives economic growth through local communities via the Corporate Volunteering Programme.
- Human Rights compliance embedded in all business practices.
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