Statutory Records and Corporate Administration

• Maintain statutory registers and support Companies House filings, with appropriate oversight from the responsible governance lead.
• Coordinate accounts signing and annual filing requirements, including the collation of approvals and supporting documents.
• Maintain corporate information, including structure charts, the registered office address list, and lists of authorised signatories.
• Coordinate director signing through DocuSign and maintain orderly records of completed documents.
• Produce directors’ remuneration certificates and support the administration and payment of directors’ fees.

Director Information and Annual Governance Processes

• Coordinate annual director policy declarations, related party transaction forms, and confirmations of directors’ outside interests, following up outstanding responses and maintaining complete records.
• Handle KYC requests and maintain an accurate, accessible database of standard corporate and director information.
• Provide governance documents and information in response to AAF, external audit, internal audit, and other authorised requests, including requests for minutes and governance records.

Team Operations and Business Support

• Manage the team inbox, ensuring correspondence is logged, allocated, and progressed appropriately.
• Raise purchase order requests, process invoices and payments, and maintain records.
• Maintain the team intranet page, keeping content current and coordinating updates with relevant colleagues.
• Provide responsive support to the team and the wider business on ad hoc governance and administrative requests.
• Maintain clear and organised records in accordance with team procedures and applicable confidentiality, information management, and data protection requirements.
• Undertake other reasonable duties and project work consistent with the scope and level of the role.

Key Working Relationships

• Head of Corporate Governance and members of the Corporate Governance team.
• Board and Committee members, including Non-Executive Directors.
• Executive colleagues, paper authors, and teams across the business.
• External auditors, advisers, suppliers, Companies House, and other authorised external contacts.

Requirements for the Role

• Experience in a senior administrative, executive support, governance, or company secretarial environment.
• Experience of coordinating senior meetings, meeting documentation, calendars, and multiple deadlines.
• Experience of maintaining accurate records and handling confidential or commercially sensitive information.
• Experience of using Board portals, document-management systems, electronic signature platforms, or similar systems.
• Excellent organisation and prioritisation skills, with the ability to anticipate requirements and manage competing demands.
• Consistently high standards of accuracy, attention to detail, and follow-through.
• Clear and professional written and verbal communication, with confidence in dealing with senior internal and external stakeholders.
• A proactive, responsive, and collaborative approach, with sound judgement and appropriate discretion.
• Strong digital capability, including Microsoft 365 applications and web-based portals.
• A commitment to customer service, continuous improvement, inclusion, and equality of opportunity.
• Experience of statutory records, Companies House filings, know your client, audit requests, or corporate administration is desirable.
• Stakeholder engagement (at all levels of the organisation).
• Business administration or executive support qualification is desirable; equivalent practical experience will also be considered.
• Good conduct that is consistent with the LPPI values - aligned behaviours.

Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work.