About the role:

The Corporation Administrator is responsible to the Director of Governance and Chief Financial Officer for providing support. You will be providing coordination, administration, tracking and monitoring of projects. You will also provide administrative support to key managers.

The role will suit an outgoing, enthusiastic, proactive and organised person who can work on their own initiative, prioritise workload and work to tight deadlines. You must have the ability to work accurately and diligently to deadlines and be able to communicate with all levels of College staff and external key College supporters, maintaining a high-level of confidentiality.

Key Responsibilities:

• Prepare, send, collate and summarise annual documentation for governors and senior staff (i.e. declaration of interest, skills & diversity audit and an annual survey)
• Assist in all aspects of the board’s meeting cycle e.g drafting agendas, formatting and collating papers and uploading them to SharePoint
• Maintain the board’s meeting calendar including sending out electronic invitations
• Support preparation for all Corporation & Committee meetings including taking minutes
• Support with organisation of annual board development and strategy days
• Support governors with routine enquiries, expense claims etc
• Maintain a log of governor visits to College to attend link meetings and observe internal meetings.
• Assist in drafting the board’s training & development programme, support its delivery and maintain a log of activity undertaken
• Assist in drafting papers for Committee/Corporation meetings as appropriate
• Maintain and develop Corporation SharePoint site as appropriate.
• Efficiently plan and manage diary appointments for the Chief Finance Officer, including making any travel arrangements
• Act as an all-around gatekeeper to strategically manage the Chief Finance Officer with respect of priorities, goals and objectives
• Assisting in the preparation of reports and presentations for the Chief Finance Officer
• Liaise professionally with external agencies promoting the reputation of the College via proactive and high-quality communications
• Organise, attend and minute departmental meetings, as necessary
• Raise purchase orders on behalf of the Chief Finance Officer and Director of Governance
• Provide cover and support to the Executive Assistant Team, as and when required
• To undertake such additional duties as may be reasonably required

NB this list is not exhaustive but is a comprehensive indication of responsibilities.

To be successful in this role, below is what we would need from you:

• Strong background of working within an administrative role
• Something needs to be included here about maintaining confidentiality - as that’s key to this role
• Evidence of commitment to professional development
• A good standard of Maths and English
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite

Diversity and Inclusion:

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College’s commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks:

City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right to close the job advert when we have had successful applications, and it may not run for the full duration of the advert. We do not accept CVs from agencies for these roles.