Vialto Partners
CoSec Assistant (mat coverage)
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Company Description
Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders, and colleagues.
Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.
Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.
Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.
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To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram.
Key Responsibilities Overview
- Subsidiary Governance: Manage records, statutory compliance, and entity management software for 80+ global subsidiaries.
- Regulatory Compliance: Prepare and file statutory reports, monitor legal changes, and ensure policy adherence.
- Board & Committee Support: Assist with governance, reporting practices, and meeting preparation for the Group Board and regulated entities.
- Stakeholder Liaison: Coordinate with directors, banks, registries, and other authorities; handle confidential KYC requests.
- ESG and Reporting: Support ESG compliance and annual reporting for the Group, including compliance with UK and Global regulations.
- Training & Transactions: Assist with directors’ training and intragroup transactions
Qualifications and Skills
Education
- Bachelor’s degree. A company secretary qualification is desirable (part or fully qualified).
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Experience
- 2/3+ years of experience in corporate governance, legal, or compliance roles.
- Experience working in multinational or regulated environments is a plus.
Skills
- Strong understanding of corporate law and governance.
- Excellent organizational and multitasking abilities.
- Exceptional written and verbal communication skills.
- High attention to detail and ability to maintain confidentiality.
- A team player capable of working autonomously and leading projects
- Proficiency in Google Suite / Microsoft Office Suite and familiarity with corporate secretarial software.
Additional details
Work Environment
This role involves working closely with the legal, risk and compliance, and finance teams, as well as senior executives in the business.
Location
London, Hybrid (attendance at offices 2x per week)
Reports to
Head of Corporate Secretarial & Governance
Contract
12 Months fixed term contract
Equal Opportunity Employer
We are an equal opportunity employer that does not discriminate based on any legally protected status. Please note, AI is used as part of the application process.
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