Independent Office for Police Conduct
Customer Contact Centre Advisor
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Job Summary
The Independent Office for Police Conduct exists to investigate complaints fairly and thoroughly. The IOPC has the power to initiate, carry out and oversee investigations. It is also responsible for monitoring the way complaints are handled by local police forces.
As Customer Contact Centre Advisor within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. The work will be fulfilling and offer considerable opportunities for personal growth and satisfaction.
As a Customer Contact Centre Advisor, you will be welcomed into a dynamic and inclusive customer focused team working representing the IOPC as the first point of contact to the organisation, presenting a professional image providing accurate advice and information to a range of external customers and stakeholders. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation’s core outcomes and this is your opportunity to enter into the varied world of IOPC customer service, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.
Working as part of the Customer Contact Centre you will have a spectrum of responsibilities that encompass all elements of the contact centre. This will include providing a responsive telephone information service, responding to correspondence and complaints received from a range of external parties, including members of the public, police forces, MPs, solicitors and other agencies.
You will be expected to support the delivery of excellent customer service, providing the best possible experience with the approach of ‘getting it right first time’ to manage customer expectation and to reduce avoidable contact. The complexity of enquiry or complaint will vary as will the demand of work at any one time. You will work within a defined framework and fulfil individual targets to maximise contribution to team and directorate performance.
Job Description
- Provide a responsive service to a range of customer queries and complaints ensuring prompt resolution of issues received by phone/email/letter/online form.
- Process direct complaints received from members of the public to the appropriate police force or authority with minimal handling and representation.
- Be alert to and identify high profile matters and matters of public interest, and direct complaints that it may be appropriate not to forward to the force because of exceptional circumstances, and draw these to the attention of the Customer Contact Centre Manager.
- Establish customer needs and provide appropriate information - which may range from advising on the role of the IOPC, the process for making a complaint or appeal to more general requests for information or signposting to other agencies
- Respond to comebacks, complaints, MPs’ letters and other correspondence.
- Take ownership of calls, queries and complaints, seeking to resolve issues to reduce subsequent contact providing the best possible experience for the customer
- Where appropriate, liaise with internal and external stakeholders regarding complaints and information received and recognising where information is significantly complex or sensitive and handling the information as appropriate.
- Identify and collate trends data information on potentially high profile issues
- Deal with customers that can often be angry, distressed, and sometimes challenging but remaining courteous and have the ability to see things from the customer point of view to ensure a consistent and fair service is provided to all
- Alongside signposting complainants to advocacy and advice services where they can receive assistance in making a complaint, the post holder may need to take down the details of complaints and appeals over the phone in accordance with the IOPC Reasonable Adjustment policy. This relates particularly to callers that may have an access or communication needs.
- Keep up to date with organisational issues and events, including press releases, report releases, changes to organisational practices to ensure knowledge is current in order to provide appropriate advice.
- Resolve queries first time to reduce subsequent contact providing the best possible experience for the customer.
- Record accurate enquiry and complaint information on relevant case and customer relationship management systems.
- Process and respond to Report Line contacts from serving Police Officers.
- Deal with whistleblowing allegations and liaise with the internal department regarding any whistleblowing.
- Any other duties suitable to the grade, which may include administrative support, assisting more senior staff with face to face interactions with member of the public, post.
- Considering the validity of appeals received out of time and communicating the decision to the appellant and force, using clear guidance and standard template letters. Identifying any unusual, contentious or difficult cases and seeking appropriate advice to enable a sound decision to be taken.
- Train and assist new members of the team where appropriate.
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Person specification
Essential
- Evidence of strong oral and written communication skills
- Confidence and ability to communicate with people at all levels
- Ability to be patient, resilient, sensitive and diplomatic when dealing with the public and stakeholders
- A capacity to conduct enquiries, obtain information and to use sound judgement to reach conclusions
Experience
- Proven relevant experience of working in a customer focused advice or information handling environment
- Experience of dealing with challenging people over the phone
- Experience of responding to customer queries and complaints in writing
Skills And Abilities
- Good organisational skills and ability to manage own workload
- Good IT skills, including Microsoft Office and database systems
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Managing a Quality Service
Benefits
Alongside your salary of £28,665, Independent Office for Police Conduct contributes £8,304 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- The option to buy, sell, or carry over annual leave is reviewed each year and offered when possible
- Voluntary Health Cash Plan provided by BHSF
- Civil Service pension
- Civil Service maternity leave package
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Cycle to work scheme
- Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
- Car Leasing Scheme
- Staff Networks focussed on each of the protected characteristics - run for staff, by staff: Enable Network, Age Network, Welsh Network, Pride and LGBTQ+ Network, Sex and Family Network, Race, Religion and Belief Network
- Learning and development tailored to your role.
- An environment with flexible working options
- A culture encouraging inclusion and diversity
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Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
If successful following sift, you will be invited to attend a 2 stage process, including a written assessment and a Success Profiles interview.
Written Assessment dates are anticipated to take place during the W/C 14th September.
Interview dates are anticipated to take place W/C 28th September.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Medical
Successful candidates will be expected to have a medical.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in a new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
Name : recruitment@policeconduct.gov.uk
Email : recruitment@policeconduct.gov.uk
Recruitment team
Email : recruitment@policeconduct.gov.uk
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