SmartSearch
Customer Success Administrator (6 Month Fixed Term Position)
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About SmartSearch
SmartSearch’s distinctive Anti-Money Laundering verification software protects our clients by offering the most advanced and comprehensive features available from an AML provider.
SmartSearch has grown rapidly by fostering an incredibly collaborative and supportive culture. As we continue our ambitious growth plans, we will strive to remain a truly exciting, rewarding, and unique place to work.
How Will You Make a Difference?
The Customer Success Administrator is responsible for managing daily enquiries and requests from high value clients (senior CSE and CSMs), addressing various client queries either via email or call. Preparing client data, and uploading data reports to the SmartSearch system. Additionally, the Administrator supports the CS seniors with new client set ups.
A general understanding of Anti-Money Laundering regulations and the SmartSearch product will need to be developed to facilitate the required support to our clients on the product use. This role plays a key part in ensuring the smooth delivery of customer lifecycle processes, maintaining accurate and up-to-date data across platforms, and supporting internal coordination - particularly within systems such as HubSpot. The ideal candidate will have a sharp eye for detail, a collaborative approach, and the ability to manage multiple priorities in a dynamic environment.
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Please note, this is a 6-month contract.
Varied Day To Day Responsibilities
As a Customer Success Administrator, you will play a key role in supporting the operational efficiency and data integrity of the Customer Success function. Your responsibilities will include:
- Performing bulk uploads
- Managing bulk monitoring switch-offs
- Overseeing the approval and progression of customer records through internal workflows
- Maintaining the accuracy of our CRM system by supporting with HubSpot changes as required
Operational Efficiency
- Take responsibility for standard queries to ensure an exceptional customer journey, resolving issues promptly or liaising with the appropriate department on a client’s behalf.
- Keep key stakeholders informed with timely updates on product or service issues.
- Manage and prioritise workload effectively within expected SLAs.
- Perform tasks such as processing batch uploads, bulk switch-offs, and updating the platform/CRM on behalf of CS, always ensuring accuracy.
Client Onboarding and Relationship Building
- Assist with onboarding new client set-ups.
- Ensure a seamless customer experience for clients, delivering excellent service and striving to exceed expectations.
Regulatory Compliance
- Develop a general understanding of Anti-Money Laundering regulations and the SmartSearch product to provide the best service level to clients.
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What Are We Looking for in a Candidate?
To be successful in this role, you will need:
- Excellent organisational skills
- A strong attention to detail
- The ability to manage multiple priorities in a fast-paced environment
- Experience with CRM systems, particularly HubSpot
- Confidence in handling data and collaborating effectively across teams
What Is Life Like at SmartSearch?
We are a multi-award-winning Tech company with an aspirational mentality. Some of our most recent recognitions include:
- Named in the renowned RegTech100 list for 2025
- Listed in the Top 100 Fastest Growing Tech Companies by Northern Tech Awards 2024
- Named Technology Provider of the Year by Corporate Finance Awards 2024
- Great Place To Work Certified since 2022
- Excellent progression opportunities due to our growth with personal development goals, regular feedback, and support
- A diverse and inclusive team committed to promoting Diversity & Inclusion and Social Responsibility
Company Benefits
Our comprehensive benefit package includes:
- 25 days holiday rising to 30 with each year of service
- Private Medical Insurance covering dental and optical
- Company pension scheme
- Life Assurance – 4x your annual salary
- 1 day paid volunteering per year
- Enhanced maternity/paternity offerings
- Employee Assistance Programme
- Cycle to work scheme
- On-site gym
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