The role would suit a highly organised, resilient and proactive individual who thrives under pressure and enjoys working at pace. The successful candidate will be comfortable managing multiple priorities simultaneously, adapting to changing circumstances and taking ownership of tasks to ensure they are completed to a high standard. They will not be afraid to roll up their sleeves, tackle challenges directly and support the team wherever required.

For an ambitious individual looking to build a career within the music industry, this role offers exceptional exposure to senior industry leaders, meaningful responsibility from day one and a unique opportunity to develop a deep understanding of the global recorded music business.

Responsibilities

Reporting to the CFO, the primary responsibilities of the Team Assistant include:

• Coordinating meetings, events and key team activities, ensuring effective planning, scheduling and follow-up across multiple stakeholders and time zones.
• Managing team calendars, supporting diary coordination and helping to ensure the smooth operation of team priorities and deadlines.
• Acting as a central point of coordination across the Data & Analysis team, ensuring actions, deliverables and commitments are tracked, communicated and completed.
• Supporting the planning and delivery of IFPI industry meetings, conferences, committees and stakeholder events.
• Preparing agendas, presentations, briefing materials and meeting packs for internal and external stakeholders.
• Maintaining project trackers and helping drive accountability for the completion of actions across the team.
• Managing information flows between the team, wider IFPI departments, member companies and external stakeholders.
• Helping maintain team documentation, operational processes and records to ensure efficient ways of working.
• Proactively identifying opportunities to improve processes, coordination and team effectiveness.
• Providing practical support across the team's activities as priorities evolve.
• Available to support ad hoc office admin duties as and when needed.

Please note: the duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. This job description is subject to review to ensure that it reflects the strategic direction and requirements of IFPI.

Key Requirements

• Exceptional organisational skills and meticulous attention to detail.
• Strong communication and interpersonal skills, with confidence engaging professionally with senior stakeholders.
• Proven ability to manage multiple competing priorities and deliver high-quality work to demanding deadlines.
• Ability to work independently, take ownership of tasks and follow through to completion.
• Resilient and adaptable, with the ability to remain calm and effective under pressure.
• Professional, reliable and proactive, with a strong sense of accountability.
• Strong working knowledge of Microsoft Office, particularly Outlook, PowerPoint, Excel and Teams.
• Interest in the music industry and enthusiasm for developing a career within the sector.

What will make you stand out?

• You thrive in a fast-paced environment and enjoy working on a wide variety of tasks.
• You are highly motivated and take pride in delivering work to a consistently high standard.
• You are resilient, adaptable and maintain a positive attitude when things become challenging.
• You are willing to roll up your sleeves and do whatever is required to help the team succeed.
• You are naturally organised and enjoy bringing structure and order to complex situations.
• You enjoy building relationships and working with people from different backgrounds, functions and countries.
• You have a genuine interest in the global music industry and a strong desire to learn and develop.

How to apply

Candidates who can demonstrate that they meet specifications set out above and can prove that they have the right to work in the UK should send an application to recruitment@ifpi.org or by post to HR Department, IFPI Secretariat, The Shard, 7th floor, 32 London Bridge Street, London. SE1 9SG.

The application should include your CV and a covering letter stating how you meet each requirement. Due to the need to fill this role swiftly, applications will be reviewed on a rolling basis, and we reserve the right to close this advert before the confirmed closing date when we receive sufficient applications.

Closing date for applications

Monday 10th August 2026

Interview Process

We will, having reviewed applications on a rolling basis, seek to conduct interviews with candidates via online or in person.

In order to process job applications, IFPI collects personal information submitted by applicants. By applying for this role, you are consenting to that processing. All personal information is processed in line with our privacy policy set out at https://www.ifpi.org/terms-conditions.

EEO Statement

IFPI is committed to equal opportunities and welcomes colleagues from a diverse range of backgrounds.