Education Authority Northern Ireland
Data Analyst
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JOB DESCRIPTION
Reports To:
Senior Data Analyst
Responsible For:
The post-holder is challenged with providing support to EA by applying analysis methods to better understand and optimise collected data in public education to build better workflows that turn information into knowledge and faster, better decision making.
The role will involve working closely with EA services and programmes such as the EnAble Programme and EdIS as directed by management to ensure successful delivery. The post-holder will support Project Managers with data acquired from primary or secondary data sources and advise how it can best be used to streamline work delivery.
To succeed in this role, you will have strong analytical skills with the ability to collect, organise, analyse, and disseminate significant amounts of information with attention to detail and accuracy.
Job Purpose
Evaluate EA’s data acquisition and exchange processes internal and external within project scope and identify areas for improvement, developing and creating solutions plans.
Develop or improve database user interactions to ensure efficient information use, data quality and appropriate security for EA.
Use data analysis tools to identify trends, processing bottlenecks and define improved presentation in a way to support schools and EA in the better decision-making process.
Make recommendations in technical developments that will step-change business efficiency.
To lead ongoing reviews of EA Data business processes and developing optimization strategies, ensuring processes are productive, efficient and provide value for money.
Responsibilities
Technical:
- Interpret data, analyse results using statistical techniques and provide ongoing reports
- Develop and implement database processes, data collection systems, data analytics and other strategies that optimise statistical efficiency and quality.
- Identify, analyse, and interpret trends or patterns in complex data sets.
- Identify areas of potential security failure in datasets appropriate to content and user accesses, support corrective steps and validate solutions.
- Filter and “clean” data by reviewing computer reports, printouts, and performance indicators to locate and correct code problems.
- Work with management to prioritize business and information needs.
- Locate and define new process improvement opportunities.
Managerial:
- Work with the Lead Data Analyst to establish, maintain and communicate a clear and compelling strategic direction for Data Services.
- Direct and manage their strand of the Data Strategy in accordance with EA’s strategic direction, relevant legislation, industry best practice and other public sector policies and guidance.
- Line Manage employees assigned to support the Insights Centre of Excellence – project support.
- Ensure that employees within the Insights Centre of Excellence are provided with clear structure, strategies, policies and processes for their system/service are implemented while maintaining the high standards of the Authority and any future challenges.
- Ensure that employees within the Insights Centre of Excellence are provided with clear structure, roles and responsibilities and are supported to work in an integrated way.
- To manage the risk profile of their projects and provide the Senior Project Manager with early warning on all assurance matters.
- Ensure all deliverables within Analyst’s function are managed scope-effectively, time-and cost-efficiently.
- Work closely with the Lead Data Analyst to ensure that all project deliverables conform to the PM framework.
- Developing clear and complete documentation and technical records of work done to create solid project and programme legacy documents for audit or future review.
Cultural:
- To promote the corporate vision, values and culture of EA as a single regional organisation, in all processes linked to maintenance, development and implementation of their element of project assignment.
- To Deliver/Manage service budget in accordance with financial policy and procedures.
- To ensure that systems/services meets the needs and standards expected of a leading public service organisation.
- To establish effective, accountable and rigorous quality assurance systems to achieve highest possible standards of performance, with focuses on maintaining the needs of internal and external customers.
- Foster a culture that supports achievement of the authority’s Strategic Plan by role modelling core values and leadership behaviours to staff.
- Investigate all complaints/adverse incidents within their areas of responsibilities where outcomes are below expected standards.
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This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
To view the summary of terms and conditions for this post, click here.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
- You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
- In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
| Factor | Essential Criteria | Method of Assessment |
|---|---|---|
| Qualifications/Experience | Hold a bachelor’s degree (QCF Level 6) or an equivalent or higher qualification in an area related to the role e.g. Science, Technology, Engineering, ICT, Statistics, Mathematics, Physics, or Business AND have two years’ relevant experience* OR have five years relevant experience*. *Relevant experience is defined as: Delivering analysis that supports decision making or service improvement and working with stakeholders to understand information needs and translate these into analytical outputs. | Shortlisting by Application Form |
| Experience | Demonstrable experience working with structured datasets including querying, transforming and validating data using SQL. Demonstrable experience developing dashboards or reports using business intelligence tools such as Power BI, Oracle Analytics Server, Tableau, Qlik, or similar. Demonstrable experience of presenting findings in a clear and accessible way to non-technical audiences. Demonstrable experience of managing workload across multiple priorities and delivering to agreed timelines. Demonstrable experience of engaging with stakeholders to understand requirements and ensure outputs are relevant and useful. Demonstrable experience of analysing business processes and documenting data or system requirements to support change or system implementation. | Shortlisting by Application Form |
| Other | The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion. | Shortlisting by Application Form |
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Section 2 - Essential Criteria
The following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model.
| Factor | Essential Criteria | Method of Assessment |
|---|---|---|
| Knowledge | Knowledge of the current and anticipated challenges facing the Education Authority. | Interview |
| Skills/Abilities | Ability to analyse business problems and apply appropriate analytical approaches to support decision making, including identifying opportunities to improve how data is used. Ability to communicate effectively and to establish and maintain productive working relationships with internal and external stakeholders at a range of levels. Ability to prioritise workload and respond to changing requirements. Demonstrable commitment to continuous personal and professional development, including keeping pace with developments in data and digital technology. Ability to work within a programme environment, including delivery of data outputs to meet programme objectives within agreed timelines. | Interview |
| Values Orientation | Evidence of how your experience and approach to work reflect EA’s ethos and values. | Interview |
Section 3 - Desirable Criteria
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.
| Factor | Desirable Criteria | Method of Assessment |
|---|---|---|
| Experience | Demonstrable experience of working with enterprise systems. Demonstrable experience using programming languages such as Python and R. Demonstrable experience of statistical methodologies or predictive analytics. Demonstrable experience of working within a public sector organisation or complex organisational environment. | Shortlisting by Application Form |
Our Values
Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our
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