Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment-related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

Data Coordination Duties

• To coordinate the provision of complete, accurate, reliable, and timely data to the medical databases in line with national targets in an efficient manner.
• Maintain accurate databases for medicine which involves ensuring that the databases are adequate to support the activities of the service.
• Retrieve and track case notes for patients included in the databases.
• Ensure timely and accurate validation of clinical data.
• To support and promote good quality data collection by liaising with both clinical and non-clinical staff.
• To be able to identify gaps in individual patient records and ensure that all missing data is retrieved and entered into the database appropriately.
• To forward regular reports to the teams on progress and outcomes.
• To liaise with the relevant stakeholders regarding the maintenance and further development of systems for collecting data in line with national and organizational requirements.
• To work with colleagues on other sites to produce regular BCUHB reports on performance associated with the various databases.
• Liaise with national data coordinators to answer queries and make corrections.
• Attendance at meetings.
• To work as part of administration teams. This would include answering the telephone, dealing appropriately with any urgent matters arising, and providing administrative and typing support when necessary.

Audit Duties

• Work as part of the team to ensure the delivery of the annual clinical audit plan.
• Work with clinical teams to facilitate audit projects.
• Work with clinical teams to complete data to be presented at monthly audit meetings.
• Minute taking at relevant meetings.
• To assist with the review and summary of literature, database design, and the collection and analysis of data for specific audit projects when required. This may include the development of pro-formas, templates, and other tools.
• Produce reports on completed audit projects as required.
• Produce reports for ad hoc queries from data compiled on the databases.
• Data collection and collation for regular audit reports, e.g., NICE guidance.

Person Specification

Qualifications

Essential criteria

• NVQ Business Administration L3 or equivalent experience
• RSA / OCR level 2 or equivalent experience (must be a proficient user of Microsoft Word.
• IT-related qualification CLAIT plus / ECDL or equivalent.
• GCSE English and Maths C or above

Desirable criteria

• Typing RSA stage 2

Experience

Essential criteria

• Minimum of two years administrative experience
• Previous experience of coordinating a database

Skills

Essential criteria

• Communicate clearly and sensitively over the telephone and in person
• Excellent communication skills with all stakeholders.
• Organisation – ability to manage databases and record information accurately, set up filing systems, work to strict deadlines, and prioritize tasks.

Desirable criteria

• Previous use of the hospital PAS System

Knowledge

Essential Criteria

• Understanding of Patient Confidentiality
• Medical terminology

Other

Essential criteria

• Able to work on own initiative, whilst understanding the need to seek advice from seniors when necessary

Desirable criteria

• Welsh Speaking