Betsi Cadwaladr University Health Board
Data Co-ordinator
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Job Overview
THIS POST IS FIXED TERM/SECONDMENT FOR 12m DUE TO MEETING THE NEEDS OF THE SERVICES
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
An exciting opportunity has arisen to join the Medicine team as a Data Co-ordinator. The post holder will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine.
The successful individual will require excellent communication skills and the ability to deal with highly confidential patient information. Along with an advanced level of administrative and organisational skills.
The post holder will provide a co-ordinating role for Central to ensure compliance with national database submissions and ensuring validation of data quality. In order to contribute to the delivery of a safe and efficient service, the post holder will co-ordinate results and ensure accurate and timely completion of databases and reports to meet national deadlines.
The post holder will be required to work closely with identified senior clinical staff and become involved with relevant meetings.
In addition the post holder will provide administrative support to the team.
Main Duties of the Job
The successful candidate will join and contribute to a dynamic and busy Medical Team. They will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine.
The post holder will be required to work closely with identified senior clinical staff and become involved with relevant meetings. In addition the post holder will provide an accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our Organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
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Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed Job Description and Main Responsibilities
Data Co-ordination Duties
- To co-ordinate the provision of complete, accurate, reliable and timely data to the medical databases in line with national targets in an efficient manner.
- Maintain accurate databases for medicine which involves ensuring that the databases are adequate to support the activities of the service.
- Retrieve and track case notes for patients included in the databases.
- Ensure timely and accurate validation of clinical data.
- To support and promote good quality data collection by liaising with both clinical and non clinical staff.
- To be able to identify gaps in individual patient records and ensure that all missing data is retrieved and entered into the database appropriately.
- To forward regular reports to the teams on progress and outcomes.
- To liaise with the relevant stakeholders regarding the maintenance and further development of systems for collecting data in line with national and organisational requirements.
- To work with colleagues on other sites to produce regular BCUHB reports on performance associated with the various databases.
- Liaise with national data co-ordinators to answer queries and make corrections.
- Attendance at meetings.
- To work as part of administration teams. This would include answering the telephone, dealing appropriately with any urgent matters arising and providing administrative and typing support when necessary.
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Audit Duties
- Work as part of the team to ensure the delivery of the annual clinical audit plan.
- Work with clinical teams to facilitate audit projects.
- Work with clinical teams to complete data to be presented at monthly audit meetings.
- Minute taking at relevant meetings.
- To assist with the review and summary of literature, database design and the collection and analysis of data for specific audit projects when required. This may include the development of pro-formas, templates and other tools.
- Produce reports on completed audit projects as required.
- Produce reports for ad hoc queries from data compiled on the databases.
- Data collection and collation for regular audit reports eg. NICE guidance.
Person Specification
Qualifications
Essential Criteria
- NVQ Business Administration L3 or equivalent experience
- RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word)
- IT related qualification CLAIT plus /ECDL or equivalent
Desirable Criteria
- AMSPAR – City & Guilds L3
- NVQ Customer Service L3
Experience
Essential Criteria
- Knowledge of a range of administrative processes.
- Experience of working in a busy office environment.
Desirable Criteria
- Experience of working within the NHS
Skills
Essential Criteria
- Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
- Proficient in use of Microsoft office applications.
- Experienced in planning organising and prioritising own workload.
- Flexible and adaptable to changing service demands.
- Excellent organisational skills.
Desirable Criteria
- Minute-taking skills.
Knowledge
Essential Criteria
- Evidence of Continual Personal development.
- Ability to deal with sensitive information.
Desirable Criteria
- Knowledge of NHS Organisations
- Medical terminology.
Other
Essential Criteria
- Ability to travel as per the roles requirements
Desirable Criteria
- Welsh Speaking
Personal Qualities
Essential Criteria
- Team player.
- Approachable /Friendly
- Reliable.
- Develops own practice through reflection and learning.
- Empathetic.
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