Education Authority Northern Ireland
Data Governance Analyst
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Job Description
Reports to:
Data Governance Manager
Responsible for:
This is a new role and the post-holder is challenged with providing support to EA by implementing data governance solutions to better understand and optimise collected data in public education to build better workflows that turn information into knowledge and faster, better decision making.
The role will involve working closely with the Insights Centre of Excellence team members and Heads of Service to ensure successful delivery and support Project Managers with data governance processes and standards and how these can best be used to streamline work delivery.
To succeed in this role, you will have strong analytical and communication skills with the ability to collect, organize, analyse, and disseminate information, paying attention to detail and accuracy and tailoring communication to stakeholders’ needs.
JOB PURPOSE
- Evaluate EA’s data governance processes within project scope and identify areas for improvement, developing and creating solutions and plans that are productive, efficient and provide value for money.
- Make recommendations in data management developments that will step-change business efficiency and improve the quality, trustworthiness and safety of EA data.
- Develop or improve data governance policies and standards to ensure efficient information use, data quality and appropriate security for EA.
- Use data governance and analysis tools to identify trends and support schools and EA in the better decision making process.
- Support data literacy training and development.
- Provide data governance related advice, support and guidance to Directorates.
RESPONSIBILITIES
Technical
- Interpret data, analyze results using statistical techniques and provide ongoing reports.
- Develop and implement data governance processes and data management competencies (such as data quality, metadata management, master data management) that optimize the safety, value and quality of data throughout the data life cycle.
- Identify opportunities and make recommendations to improve the trustworthiness of data throughout the organisation.
- Identify areas of potential security failure in datasets appropriate to content and user accesses, support corrective steps and validate solutions.
- Work with management to minimize data risks.
- Work with subject matter experts to develop the rules, policies and guidance needed to safeguard the organisation’s data assets.
- Support data literacy training and development.
- Work with management to prioritize business and information needs.
- Locate and define new process improvement opportunities.
- Assist in with measuring data maturity across different domains and describe the benefits of potential improvements.
Managerial
- Work with the Data Analytics and Insights Manager to establish, maintain and communicate a clear and compelling strategic direction for the Insights Centre of Excellence.
- Direct and manage their strand of the Data Strategy in accordance with EA’s strategic direction, relevant legislation, industry best practice and other public sector policies and guidance.
- Line Manage employees assigned to support the Insights Centre of Excellence – project support.
- Ensure that employees within the Insights Centre of Excellence are provided with clear structure, strategies, policies and processes for their system/service are implemented while maintaining the high standards of the Authority and any future challenges.
- Ensure that employees within the Insights Centre of Excellence are provided with clear structure, roles and responsibilities and are supported to work in an integrated way.
- To manage the risk profile of their projects and provide the Senior Project Manager with early warning on all assurance matters.
- Ensure all deliverables within their function are managed scope-effectively, time-and cost-efficiently.
- Work closely with the Data Analytics and Insights Manager to ensure that all project deliverables conform to the PM framework.
- Developing clear and complete documentation and technical records of work done to create solid project and programme legacy documents for audit or future review.
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Cultural
- To promote the corporate vision, values and culture of EA as a single regional organisation, in all processes linked to maintenance, development and implementation of their element of project assignment.
- To Deliver/Manage service budget in accordance with financial policy and procedures.
- To ensure that systems/services meets the needs and standards expected of a leading public service organisation.
- To establish effective, accountable and rigorous quality assurance systems to achieve highest possible standards of performance, with focuses on maintaining the needs of internal and external customers.
- Foster a culture that supports achievement of the authority’s Strategic Plan by role modelling core values and leadership behaviours to staff.
- Investigate all complaints/adverse incidents within their areas of responsibilities where outcomes are below expected standards.
- Encourage a data informed culture that enables effective decision making at all levels.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
To view the summary of terms and conditions for this post, click here.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
- You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
- In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
| Factor | Essential Criteria | Method of Assessment |
|---|---|---|
| Qualifications/Experience | Hold a bachelor’s degree (QCF Level 6) or an equivalent or higher qualification in an area related to the role e.g. Science, Technology, Engineering, ICT, Statistics, Mathematics, Physics, or Business and have two years’ relevant experience OR Have five years’ relevant experience *Relevant experience is defined as: Experience of working in the field of Data Governance, collaborating with a wide range of key stakeholders. | Shortlisting by Application Form |
| Experience | Demonstrable experience of working to deadlines and controlling multiple projects to deliver high quality outcomes. Demonstrable experience of problem-solving skills, analysing, modelling, visualising, interpreting, and presenting data to make a substantial difference to the success of an organisation. Demonstrable experience of documenting data management processes. Demonstrable experience of supporting data governance to be understood at all levels throughout organisational programmes and projects. Demonstrable experience using Power BI. | Shortlisting by Application Form |
| Other | Work may occasionally be required outside of standard working hours. The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion. | Shortlisting by Application Form |
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Section 2 - Essential Criteria
The following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model.
| Factor | Essential Criteria | Method of Assessment |
|---|---|---|
| Skills/Abilities | Ability to analyse business information and to apply innovation and initiative in solving problems Ability to communicate effectively and to establish and maintain productive working relationships with internal and external stakeholders at a range of levels Ability to work to tight deadlines and prioritise workload Demonstrable commitment to continuous personal and professional development. | Interview |
| Values Orientation | Evidence of how your experience and approach to work reflect EA’s ethos and values. You will find information about our Values here. | Interview |
Section 3 - Desirable Criteria
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.
| Factor | Desirable Criteria | Method of Assessment |
|---|---|---|
| Experience | Demonstrable experience of master data management. Demonstrable experience of statistical methodologies and data analysis techniques. | Shortlisting by Application Form |
Our Values
Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning
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