Deanery Administrator for Bassetlaw & Bawtry

The Deanery Administrator for Bassetlaw & Bawtry will be an integral part of the Deanery, supporting the delivery of the Diocesan vision with efficient administration and by providing high-level administrative and executive support for the Area Dean, the members of the Deanery Leadership Teams/Standing Committees (DLT/SC) and the wider Deanery.

Title

Deanery Administrator

Reports to

Area Dean (day to day line management). There is a shared management responsibility for the Deanery Administrator between the Area Dean and the Office and Administration Manager at Jubilee House.

Location

Home Based

Working Hours

11 hrs/week, flexible working essential according to the needs and responsibilities of the role.

Salary

£22,425 per annum, pro rata

Annual Leave

25 days per annum, pro rata

Probation

3 months

Key Relationships

• The Area Dean
• The Lay Chair
• The Deanery Treasurer
• DLT/SC
• Deanery Chapter
• Clergy and lay leaders of the Deanery
• Deanery Synod members
• Deanery PCC Secretaries
• Staff at Jubilee House
• All who are in contact with the Deanery office

Principal Tasks

• Develop, maintain and run the Bassetlaw & Bawtry Deanery office, ensuring the highest quality of reception by email, telephone and for personal callers.
• Act as the communications hub between the Area Dean (AD), Lay Chair (LC), the DLT/SC and wider Deanery.
• Oversee and coordinate all administrative functions of the Deanery office, including provision of administrative support to the AD, the wider DLT/SC, Chapter and any Deanery project groups.
• Attend the DLT/SC meetings, as and when required.
• Organise/co-ordinate Deanery-wide events, meetings and activities.
• Develop, maintain and continuously update the deanery’s online presence (including the Diocesan website, Facebook and Twitter).
• Communicate regularly and effectively via email, social media, self-designed publicity, promoting deanery events, as directed by the Area Dean.
• Provide support, advice and assistance as necessary to parishes in vacancy.
• Co-ordinate funeral and service cover for the parishes within the Deanery.
• Act as secretary to the Deanery Chapter, Deanery Synod and DLT/SC, including assistance in the preparation of agenda and minutes and the circulation thereof to members when the role is vacant or responsibilities have been delegated.
• Maintain Deanery information on the Diocesan Contact Management System (CMS).
• Maintain clear systems of record keeping, managing electronic files, fast retrieval of information, back-ups and GDPR compliance.
• Keep up to date with all training required to fulfil the duties of the role and attend the regular Administrators’ meeting with colleagues from Jubilee House.
• Undertake any other duties as requested by the Area Dean, or to a member of the DLT that the AD has delegated authority to for a specific task.