People First Recruitment
Deputy Administration Manager
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Click here to see similar jobs
Ref: 23416
Job Title: Deputy Administration Manager
The skills you will need: English fluent, Solid proven administration, front line, monitoring and control petty cash to pay invoices experiences.
Your New Salary: Up to £50k (depending on experience). Discretionary bonus scheme in place. If a bonus is paid, it will be linked to performance.
Fully Office Based
Perm
Start: ASAP
Reports To: Director of Administration Dept.
Deputy Administration Manager - What You'll be Doing:
- Monitor and control petty cash to pay invoices. Check all invoices in detail to ensure no duplicates of payments. Make payments and accurately record details of expenditure and keep copy of all invoices and supporting documents in Administration file.
- Monitor refreshments and the office stationery stock and order/purchase items as necessary to ensure sufficient stocks are available at all times. Maintain supplier lists and check the market price for all items purchased regularly at least once every quarter to ensure all prices are up to date.
- Responsible for assisting in planning and executing IT related tasks, including supporting system development, implementation, and maintenance. Collaborates with teams to identify needs, develop technical solutions, and optimize digital tools for organizational efficiency.
- Liaise with contracted office support staff to provide guidance and ensure acceptable levels of service are provided. Raise any issues or concerns with contractor, and if not resolved with Section Head.
- Provide accurate, up to date information on expenditure in Administration to assist Section Head to monitor expenditure. Assist as necessary in preparation of regular budget reports and annual budget.
- Assist in maintaining accurate and up to date employee contact details. Act as Administration focal point for requests relating to new employees, ensuring timely issue of ID cards, access cards, etc
- Arrange office maintenance for all departments as per allocated requests from departments. Contact contractors to obtain quotes as necessary in accordance with company policy and instruct work in consultation with Section Head. Check work is completed on time and to required standard. Raise any issues or problems arising with Section Head. Make payments for all cases and accurately record details of expenditure and keep copy of all invoices and supporting documents in Administration file.
- Liaise with all departmental focal points to schedule access to archive room as and when required. Maintain detailed records of access and documents deposited and removed to ensure security of documents and compliance with company policy. Act as focal point for Administration to maintain electronic and hard copy filing systems to store and retrieve documents efficiently.
- Maintain accurate and up to date inventory and fixed asset records as per company policy. Liaise with departmental focal points to ensure all items are properly checked, recorded and labeled. Provide reports to Section Head as required.
- Provide general secretarial and clerical support including but not limited to, arranging meeting, preparing agendas for meeting, filing, photocopying, faxing, mailing and covering reception duties as and when required
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Deputy Administration Manager - The Skills You'll Need to Succeed:
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Fluent in English both verbal and written.
- Solid proven administration, front line, monitoring and control petty cash to pay invoices experiences.
- Relevant degree, diploma, or secretarial course, with substantial experience in administrative and secretarial support roles.
- Computer literacy, including outlook, word and excel
- Well-developed numeracy and calculation skills
We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location