Deputy Director of Finance and Administration (Operations Planning, Scheduling, and Strategy)

Staff Management and Team Leadership

• Provide direct supervision and leadership to staff responsible for financial analysis, budget administration, and administrative support functions within OPSS.
• Establish clear work priorities, performance expectations, and professional development goals for staff.
• Review and approve financial work products, analyses, and reports prepared by staff.
• Ensure staff are trained in MBTA financial policies, procurement procedures, and internal administrative processes.
• Foster a collaborative and accountable team environment focused on strong financial management and service to OPSS programs.

Financial Process Coordination

• Serve as the primary financial liaison between OPSS and MBTA departments, including Finance, Budget, Procurement, and Capital Programs.
• Ensure that financial transactions and procurement activities are processed efficiently and in compliance with Authority requirements.
• Coordinate departmental responses to financial reporting requests, audits, and budget reviews.
• Maintain accurate financial documentation and records for departmental activities.

Financial Systems and Process Improvement

• Improve and standardize financial tracking and procurement workflows within the department.
• Implement tools and procedures to enhance transparency, accountability, and efficiency in financial management.
• Support the adoption and effective use of MBTA financial systems and reporting tools.

Additional Responsibilities

• Provide financial and procurement guidance to OPSS managers and staff.
• Support departmental initiatives by ensuring appropriate financial planning and procurement coordination.
• Perform all other duties and projects that may be assigned.
• Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions.

Supervision

This position includes direct reports, including (but not limited to) Staff Assistants, Senior Budget Analyst(s), and Budget Analyst(s).

Minimum Requirements & Qualifications

• A Bachelor’s degree from an accredited institution.
• Seven (7) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.
• Two (2) years of leadership experience managing people or large projects.
• Experience managing departmental budgets, financial planning, procurement processes, or operational administration.
• Experience coordinating financial processes such as requisitions, purchase orders, contracts, and invoice payments.
• Demonstrated experience supporting executive leadership in managing organizational operations and financial resources.
• Strong analytical and financial management skills with the ability to interpret budget data and communicate insights clearly.
• Excellent communication and stakeholder management skills with the ability to work across departments and influence decision-making.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint, including the ability to develop financial analyses and executive reports.
• Experience in improving operational processes and implementing administrative systems.
• Demonstrated ability to think strategically and work in a team environment.
• Demonstrated ability to work effectively with a diverse workforce.

Substitutions

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement.
• An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement.
• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience

Preferred Experience & Skills

• Experience in the public sector and/or the transportation industry.
• Experience with process improvement and/or change management.

Job Conditions

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers And Definitions

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
• Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
• Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
• Work Eligibility: All employees must be