Subcontractor & Workforce Administration

• Support the administration of subcontractor documentation and project records.
• Maintain records of subcontractor attendance, inductions, competencies and site access.
• Assist with timesheets, labour returns and workforce reports.
• Track training, certification and expiry dates where required.
• Coordinate with payroll, HR and project teams to resolve administrative queries.
• Support the preparation of weekly and monthly workforce information.

Procurement & Commercial Support

• Raise and process purchase orders, requisitions and delivery documentation.
• Maintain records of goods received, plant, materials and equipment.
• Assist with invoice tracking and the processing of subcontractor documentation.
• Support the project team with cost trackers, procurement schedules and commercial records.
• Liaise with suppliers, subcontractors and internal departments to follow up outstanding information.
• Maintain accurate records of project expenditure and commitments where required.

Health, Safety, Quality & Environmental Support

• Support the site team in maintaining accurate Health & Safety, quality and environmental records.
• Assist with the preparation and filing of inspection records, permits, briefings and reports.
• Maintain records of inductions, toolbox talks and training activities.
• Support the administration of incident, observation and corrective-action records.
• Assist with audits by retrieving and organising relevant documentation.
• Ensure all administrative activities are completed in accordance with project procedures and company requirements.
• Promote a positive approach to Health & Safety, quality and environmental compliance.

Collaboration & Continuous Improvement

• Work collaboratively with the wider project, engineering, commercial, procurement and Health & Safety teams.
• Support the implementation of consistent administrative processes across the project.
• Identify opportunities to improve filing, reporting and information-management systems.
• Assist with the preparation of lessons learned and project close-out information.
• Provide a professional and helpful point of contact for site administration queries.
• Contribute to a well-organised, efficient and collaborative site environment.

Candidate Profile

Education & Qualifications

• GCSEs or equivalent, including English and Mathematics.
• A relevant administration, business or construction-related qualification would be advantageous.
• Training or qualifications in document control, site administration or construction administration would be beneficial.

Experience

• Previous experience in a site administration, project administration or construction administration role.
• Experience working within a construction, civil engineering, infrastructure or engineering environment.
• Experience supporting site teams, project managers or operational departments.
• Experience managing records, trackers, reports and project documentation.
• Experience working with subcontractors, suppliers and multidisciplinary project teams would be advantageous.
• Experience working on major infrastructure, highways, rail, tunnelling, marine or geotechnical projects would be beneficial.

Technical Skills

• Good working knowledge of Microsoft Office, including Word, Excel and Outlook.
• Experience using document management or project systems would be advantageous.
• Ability to maintain accurate trackers, registers and records.
• Strong written and numerical skills.
• Ability to produce professional correspondence, reports and meeting minutes.
• Familiarity with construction terminology and project documentation.
• Understanding of document control and revision-management processes.

Personal Attributes

• Highly organised with excellent attention to detail.
• Professional, reliable and confident when communicating with colleagues and stakeholders.
• Able to manage multiple tasks and deadlines in a busy project environment.
• Proactive approach, with the ability to work independently and use initiative.
• Strong team player with a collaborative and helpful attitude.
• Flexible and adaptable to changing project requirements.
• Discreet and trustworthy when handling confidential information.
• Committed to maintaining high standards of Health & Safety, quality and administration.

VSL/Bouygues Construction is an equal opportunities employer and is committed to creating an inclusive and diverse working environment where everyone is treated fairly and with respect. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. A copy of our Equal Opportunities Policy is available upon request.

Interested? Apply now and let's build the great structures of tomorrow together!