National Galleries of Scotland
Digital Asset Management Assistant
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Full-time and Fixed Term (to 31 March 2027)
Salary £32,171 - £35,093 per annum
Plus generous benefits package
Hybrid / flexible working
About the role
How do you make a world-class art collection easier to discover, share and use?
Do you have experience using a Digital Asset Management system with excellent data management skills? Do you have a strong eye for detail and a good understanding of copyright, image permissions, and GDPR? If you’re interested in helping one of the UK’s leading art collections make the most of its digital assets, we’d love to hear from you.
As our Digital Asset Management Assistant, you’ll be instrumental in managing and improving the data and processes behind our collection of images, videos, and other digital assets. You’ll make sure our digital assets are meticulously organised, accurately described and easily accessible, while helping to develop the systems and processes that enable them to be used and shared effectively. This is a hands-on role where accuracy really matters, and where your work will help improve the quality, consistency, and accessibility of our digital collections.
You’ll need to be confident working with Digital Asset Management and Collections Management systems, managing and processing data, and working carefully with metadata. You’ll also bring a practical understanding of copyright, and images permissions, with the ability to research rights, identify potential issues and support copyright clearance.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
You’ll work closely with colleagues across the National Galleries of Scotland, including project teams and collections colleagues, so strong communication and organisational skills are just as important as your technical knowledge. You’ll be comfortable managing competing priorities, working independently when needed and contributing collaboratively to shared projects.
If you enjoy bringing order to complex information, solving problems and finding ways to improve how things work, this is an opportunity to use your digital asset management, data and copyright skills in a cultural heritage environment – helping more people connect with Scotland’s national collection.
Who we are looking for
To succeed in this role, you’ll have experience of working with digital assets and data, with the ability to manage detailed information accurately and consistently. You’ll bring a practical, organised approach to your work and be confident working across systems and with colleagues from different teams. You’ll have:
- Proven experience of using a Digital Asset Management System with an understanding of how digital assets are organised, described, and managed.
- Good knowledge of Collections Management systems and procedures.
- Awareness of copyright and wider intellectual property issues faced by museums and galleries, e.g. open access initiatives involving Creative Commons and challenges / opportunities relating to AI.
- Excellent IT skills, including MS Office and familiarity with the principles of database management and operation are essential.
- Strong organisational skills with the ability to prioritise competing priorities, and work flexibly under pressure.
- The ability to work independently under own initiative, whilst also working as part of a larger project team with shared collaborative goals.
- Excellent communication and interpersonal skills with a diplomatic and problem-solving approach.
- Excellent attention to detail and a methodical, task-focused approach to your work.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
It would also be great if you have:
- An understanding of care and handling of cultural heritage material.
- A working knowledge of online image purchasing /e-commerce and rights and uses licensing.
Please click Apply for more information and to see the full job profile.
The closing date for completed applications is 12 noon on Monday, 14 September 2026.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London