Mace
Digital Purchasing Manager
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Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
The Role
The Digital Purchasing Manager is responsible for defining and operating the purchasing and processing of digital and information technology equipment, hardware, software, and services, while supporting supplier relationships, contracts, renewals, and the end-to-end purchasing and payment lifecycle.
Reporting jointly to the Head of Digital Contracts and Commercial Management and the Senior Commercial Director, the role will work across Digital, Procurement, Finance, and Legal to deliver compliant, timely, and value-focused purchasing outcomes. The role will initially operate as a specialist individual contributor and is expected to become part of a broader purchasing function as that capability is established in due course.
Please Note: This is a hybrid role based in Birmingham, and candidates must have the right to work in the UK as no sponsorship is available.
Responsibilities
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Digital purchasing and procurement operations
- Own and operate the end-to-end digital purchasing process for hardware, software, licenses, subscriptions, and services.
- Coordinate purchasing requirements with function heads, service owners, and Group Procurement to support appropriate commercial outcomes.
- Ensure purchasing activity follows agreed approval, procurement, and financial governance requirements.
- Maintain clear purchasing records, documentation, and supporting evidence to provide an effective audit trail.
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Renewals, demand, and commercial planning
- Own and maintain a forward schedule of contract renewals, license renewals, and purchasing activity.
- Engage suppliers and service owners early to obtain quotations, validate demand, and support value-for-money decisions.
- Provide accurate purchasing, renewal, cost, usage, and trend information to support planning and commercial decision-making.
- Identify opportunities to consolidate demand, improve terms, reduce avoidable cost, and strengthen purchasing controls.
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Supplier and stakeholder management
- Own day-to-day supplier relationships for purchasing quotation, order, and contract administration matters.
- Build constructive working relationships with third-party software, technology, and service providers.
- Coordinate engagement with Digital leadership, Procurement, Legal, Finance, Purchase Ledger, and outsourced partners.
- Escalate purchasing, supplier, contractual, or payment risks promptly to the Head of Digital Contracts and Commercial Management and Senior Commercial Director.
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Purchase-to-pay and financial administration
- Support the end-to-end finance lifecycle from approved request and purchase order through to receipt and payment.
- Work with purchase ledger, internal stakeholders, and suppliers to resolve invoice discrepancies and support timely settlement of approved payments.
- Monitor commitments, renewals, and purchasing activity against available financial information, escalating exceptions or emerging pressures.
- Ensure purchase orders, receipts, invoices, and associated records are accurate, complete, and appropriately authorized.
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Data, systems, and reporting
- Own and maintain the partner, supplier, and contract management records used by the Digital function.
- Ensure supplier, contract, renewal, purchasing, and reference data is accurate, current, and consistently maintained.
- Produce clear reporting and analytics on purchasing activity, costs, trends, usage, renewals, and exceptions.
- Use insight from purchasing data to make practical recommendations that meet business needs and improve commercial outcomes.
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Operating model and continuous improvement
- Identify and implement opportunities to improve purchasing processes, controls, data quality, and stakeholder experience.
- Help define the processes, standards, roles, and interfaces required for the future purchasing function.
- Support the mobilization and future development of the purchasing function as it is formed, including documenting repeatable processes and enabling colleagues or partners to operate them.
- Work with outsourced partners to establish effective purchasing processes and appropriate hand-offs.
- Contribute to the proactive identification and management of carbon emissions and reduction opportunities associated with purchasing decisions and delivery of work.
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Requirements
- Relevant experience in digital, information technology, or indirect purchasing, procurement, supplier management, or commercial administration.
- Experience managing purchasing activity across software, licenses, subscriptions, services, or technology equipment.
- Experience coordinating with suppliers and internal stakeholders to resolve purchasing, contractual, invoice, or payment issues.
Our Values
- Safety first - Going home safe and well: We champion a safe, diverse, and inclusive working environment, understanding the importance of wellbeing in every team.
- Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes, and build long-term relationships with our clients.
- Integrity - Always do the right thing: We influence positive outcomes within our industry while always aligning with our compliance obligations.
- Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
#LI-Hybrid #LI-BG1
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