The University of Manchester
Digital Systems Coordinator (Digitisation + Training)
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
The University of Manchester Library
The University of Manchester Library is one of only five National Research Libraries and the third largest academic library in the UK. Our vast and rich collections (both print and digital) help us to deliver a world class library and information service for the University of Manchester.
We sit at the heart of the University experience for both learning and research and are fully committed to widening access to our expertise, collections and services, through our electronic resources and digital interfaces. The University of Manchester Library is recruiting a Digital Systems Coordinator (Digitisation and Training) to join the Digitisation and Digital Preservation Team within Digital Reach.
This is an opportunity to make a tangible difference by helping colleagues transform unique physical collections into accessible digital resources that inspire research, enrich teaching and connect people with our cultural heritage. Working alongside the Digital Preservation and Systems Manager, you will provide specialist support, training and practical guidance for the Library’s digitisation systems, platforms, equipment and workflows.
Responsibilities
You will be responsible for:
- Support the day-to-day operation of digitisation systems, equipment and interfaces used to create, manage, preserve and display digital content
- Provide advice, practical guidance and training to Library colleagues on digitisation workflows, equipment use, metadata creation, system processes and digital preservation
- Promote good practice in digital preservation processes and workflows, in line with relevant standards and service requirements
- Develop, maintain and improve standard operating procedures, user guidance and support materials for digitisation systems and services
- Coordinate with colleagues, IT Services and suppliers to support the acquisition, deployment, maintenance and troubleshooting of digitisation equipment and related systems
- Support digitisation projects by helping to plan, monitor and deliver technical activities in line with agreed priorities, standards and deadlines
- Create, check and advise on metadata in appropriate formats to support discovery, reuse and long-term management of digitised collections
- Monitor service activity and prepare reports, statistics and information to inform service development, decision making and continuous improvement
- Build effective working relationships across the Library, the wider University and relevant external organisations to support digitisation and digital collections activity
- Keep up to date with developments in digitisation, digital collections systems, digital preservation and service support, sharing knowledge with colleagues
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Requirements
You will provide a high-quality, user-focused service. Your communication skills will help you work effectively with Library colleagues, IT Services, external suppliers and partners across the University.
We are looking for someone with good IT and digital skills, strong organisational ability and a problem-solving approach. You should be able to learn, support and explain specialist systems and workflows, provide guidance to colleagues with different levels of technical confidence, and maintain accurate records. Knowledge of digitisation workflows, metadata, digital preservation and service support will be important, alongside experience of supporting systems, software, equipment or web platforms in a service-focused environment.
Essential Criteria
- An academic, vocational or professional qualification relevant to the role, or equivalent practical experience in a digital, technical, library, archive, museum, cultural heritage or service support environment
- Understanding of digitisation workflows, digital object production and the systems used to create, manage, preserve and display digital collections
- Experience of supporting systems, software, equipment or web platforms ideally used in digitisation or digital collections services
- Clear written and interpersonal communication skills, including the ability to provide guidance and training to colleagues with different levels of technical confidence
- Strong organisational skills, with the ability to prioritise workload, meet deadlines and maintain accurate records
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Benefits
Our benefits include:
- Generous employer pension contribution
- Christmas closure across all departments outside of annual leave and bank holidays
- Purple Place employee discount platform
For more information, please see University of Manchester Benefits. You can also find information on our Flexible and Hybrid working here.
Working at The University of Manchester
We are an open place of enquiry and challenge. We embrace and celebrate difference, diversity and debate, and we pride ourselves on being a place of education, learning and community where we are able, within the law, to question and test received wisdom, express new ideas and explore controversial or unpopular topics and opinions. Find out more from our Freedom of Speech Policy.
Enquiries
Enquiries about the role, shortlisting and interviews:
- Name: Gail Millin-Chalabi
- Email Address: Gail.Millin-Chalabi@manchester.ac.uk
General enquiries and administrative support:
- Email Address: recruitmentservices.people@manchester.ac.uk
Technical and job portal support:
Note: This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.
Applications close at midnight on the closing date.
Further particulars (with person specification) linked below.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London