UK Ministry of Defence
DIO European Support Group Facilities Manager
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Based at SHAPE Mons
Job Summary
The Facilities Manager (FM) will be required to take the lead in delivery of Hard and Soft Facilities management for designated areas within European Support Group (ESG).
They will have to manage stakeholder, supplier (both with the UK delivery organisation, Industry Partners and Local Contractors) and host nation interfaces, solving a range of problems with a degree of independence and communicating issues simply, quickly and accurately.
The C2 FM will be delegated through ESG authorities and responsibilities commensurate with their experience, qualification and business needs and will be required to exercise Commercial and Financial control over Defence Infrastructure Organisation (DIO) ESG FM works by the team.
Assist the Head FM with the development of the Command Infrastructure Delivery Plan (CIDP) and assist the end user in delivery of Infrastructure supporting the end user as DIOs technical Subject Matter Experts (SME) from the development of the SoN until the practical completion certificate.
Assist in the development of the financial planning/forecasting. This is to include budget review with the Head FM and Business Support Manager at each Accounting Period.
Management and inspection of all FM works in conjunction with the Assurance Manager and IP if applicable to ensure work delivered meets the required Specification and offers value for money.
The tour length is 3-years.
This position is advertised at 37 hours per week.
Job Description
- Manage compliance requirements including statutory, regulatory and local obligations, ensuring all certification, records, asset data, and maintenance documentation are accurate and up to date.
- Manage and assure the delivery of hard FM services across the allocated area, including monitoring condition, safety, and performance through inspections and assurance checks.
- Oversee the daily operation of the DIO Helpdesk, ensuring faults are logged, prioritised and responded to in line with agreed service levels.
- Plan, coordinate and oversee planned preventative maintenance, reactive repairs and minor works, managing contractor performance and ensuring service standards are met.
- Undertake site visits with LMS, inspections and assurance checks to ensure services are delivered to the required standard.
- Support budget monitoring and contribute to value-for-money decisions in relation to facilities services and minor works.
- Contribute to continuous improvement by identifying recurring issues, service risks and opportunities to improve delivery.
- Undertake all relevant training in the use of Integrated Management System (IMS) and represent ESG as Point of contact (POC) for all continuous improvement of the IMS system.
- Support the Overseas Prime Contract Senior Facilities Manager with IMS tasks.
If you need to contact Defence Business Services (DBS) regarding this vacancy, please indicate that your vacancy is being handled by Resourcing Team 1.
If you experience any technical difficulties with the CS Jobs system, please contact the Support Team via the Help link.
Person Specification
Preferably from a Facilities Manager background, there will be travel around Europe. The candidate should be able to work in different cultures and environments maintaining UK Standards of compliance
Licences
- Driving License
All licences declared must be held at point of application and if applicable be in date. Equivalents will not be accepted.
Qualifications
- Working towards Facilities Manager membership or qualification
Memberships
- Working towards Facilities Manager membership or qualification
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Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
- Leadership
- Managing a Quality Service
Alongside your salary of £37,330, Ministry of Defence contributes £10,814 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%
Discover My Benefits
Please follow the link to visit the Discover My Benefits site which showcases the benefits and discounts offered when working as a civilian for the MOD. https://discovermybenefits.mod.gov.uk/civilian/
This post offers full relocation allowances subject to availability. Cost of Living Overseas Allowances is payable based on personal circumstances and marital status.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
This is an established MOD post within SHAPE which is a NATO base. Due to the provision of the NATO Status of Forces Agreement (SOFA) any Non-Married dependent/partner will not be eligible for either NATO medical/dental facilities or Service Furnished Accommodation (SFA).
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
The sift will be conducted on Behaviours: Changing and improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Leadership, Managing a Quality Service. Experience: CV and Personal Statement.
The interview will be assessed on Behaviours: Changing and improving, Communicating and Influencing, Delivering at Pace, Making Effective Decisions.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
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The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigation's can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a basic (or equivalent) criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission'
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