South Ribble District Scouts
District Secretary (Volunteer Role)
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About this Opportunity:
South Ribble Scouts is looking for an organised, proactive and collaborative District Secretary to join our volunteer team. This is a crucial role at an important time for South Ribble Scouts. Supporting more than 1,700 young people and hundreds of volunteers, we're continuing to strengthen how we work across the District – improving communication, governance and collaboration while building strong foundations for the future. As we Reflect. Renew. Refocus. on our next chapter, the District Secretary will play an important role in helping turn our plans into action.
The Role:
Working closely with the District Lead Volunteer, Chair of Trustees and wider District team, you'll help ensure our key meetings, information, actions and governance activity are well coordinated. Responsibilities will include:
- Coordinating key District and Trustee Board meetings
- Preparing and circulating agendas, papers and supporting information
- Taking clear and accurate meeting minutes
- Maintaining appropriate meeting and governance records
- Tracking actions and helping ensure agreed activities progress
- Supporting the organisation and administration of the District's Annual General Meeting
- Supporting the coordination of information for the Trustees' Annual Report and other key District activity
- Helping information reach the right people at the right time
- Supporting effective communication across our District teams
- Helping us identify opportunities to simplify and improve our administrative processes
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This isn't about doing everything yourself. We're developing stronger teams and better ways of working, with responsibilities shared across the right people.
About You:
You don't need previous Scouting experience. We're looking for someone who can bring skills such as:
- Strong organisation and attention to detail
- Clear written and verbal communication
- Ability to coordinate meetings, actions and deadlines
- Confidence working with a range of people and stakeholders
- Good digital skills, ideally including Microsoft 365
- Ability to handle information appropriately and confidentially
- A collaborative and proactive approach
- An interest in improving processes and ways of working
Your experience could come from business, the public sector, another charity, education or your local community.
What will you gain:
This is an opportunity to use your existing skills to make a genuine difference within a large and active local charity. You'll have the opportunity to:
- Develop experience in charity administration and governance
- Work alongside experienced volunteers and community leaders
- Develop your communication, organisation and stakeholder-management skills
- Help shape and improve how South Ribble Scouts operates
- Build new professional and personal connections
- See the direct impact strong support and governance can have on opportunities for young people
- You'll receive support and relevant learning to help you succeed in the role.
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Why now?
South Ribble Scouts is entering an exciting next chapter. We're strengthening our teams, improving how we communicate and collaborate, investing in our volunteers and creating more opportunities to bring our Scouting community together. Our approach is simple:
Reflect. Renew. Refocus.
The District Secretary will be an important part of helping us maintain that momentum and build strong foundations for what's next. Ultimately, everything we do behind the scenes helps our volunteers give young people opportunities to develop Skills for Life and ensures South Ribble Scouts continues to be A Place to Belong.
Interested?
If you're organised, enjoy bringing structure to busy environments and want to use your skills to make a difference in your community, we'd love to hear from you. You don't need to know everything about Scouts, and you don't need to make a decision before speaking to us. Apply through LinkedIn or get in touch with South Ribble Scouts for an informal conversation about the opportunity.
Please note: This is a voluntary, unpaid position with South Ribble Scouts.
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