Lawhive
Document Centre Associate (6-Month FTC)
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Salary: £26,000
Location: Poole - 5 days per week on-site
Contract Length: 6-month Fixed Term Contract
About Woodstock Legal Services:
Woodstock Legal Services isn’t your typical law firm. We’re breaking the mold – ditching the jargon, delivering expert advice, and doing things differently in the legal world. We've gathered our wisdom from years of legal experience and paired it with a willingness to break the mold.
At Woodstock, you’ll be part of a people-first culture where ideas are welcomed, collaboration is second nature, and your contribution really matters. We invest in our internal teams because we know they’re the engine that keeps everything running and we’re proud of the culture we’ve built together.
About Woodstock Legal Services & Lawhive Partnership
The Woodstock vision was to create a law firm that felt different, one where lawyers had true freedom and flexibility within a community of grade A lawyers and the best operational and regulatory support on offer - all while ensuring our clients remain our constant focus.
Since 2014, Woodstock has grown into a thriving community of lawyers, built on the principle that legal practice can be both professional and personal. We set out to create a place where lawyers have the freedom to shape fulfilling careers, and where clients benefit from clear, expert advice delivered with genuine care.
That vision remains at the heart of everything we do. By joining the Lawhive Group, we are strengthening this vision - combining the trusted relationships and values that define Woodstock, with innovative tools that ease the pressures of legal work. This means our lawyers can dedicate more time to what matters most: guiding and supporting our clients.
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Post Team at Woodstock Legal Services
Our Post Team are an integral part of our Lawyer Support Team, ensuring that all incoming and outgoing post is handled efficiently and with the highest levels of care and confidentiality. They are also responsible for maintaining a secure file organisation system so that Lawyer Support can access files efficiently and accurately to provide a first class support to our Lawyer community.
If you are a detail-focused and process-oriented person, this is an excellent opportunity to join a fast-growing, forward-thinking company that genuinely values its people and invests in their development. You’ll be part of a dynamic start-up environment where your work helps shape the future of the legal industry.
What You’ll Do
Incoming Post
- Open, review, and record all incoming post.
- Identify all incoming post by Lawyers and their clients and log onto our matter system.
- Communicate with Lawyers and their teams in a timely and open way to inform them of incoming post.
- Liaise with Lawyers and Lawyer Support for any incoming post queries.
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Outgoing Post
- Print all client or lawyer correspondence generated throughout the day.
- Ensure that all outgoing post has the appropriate documentation enclosed and is packaged securely.
- Maintain a record of outgoing post for tracing purposes.
Filing
- Maintain a secure file organisation system for all incoming Lawyer correspondence.
- Create deed packets and store securely where required
Archiving
- Work closely with our Lawyer community to arrange the secure return of documents to clients or arrange archiving.
What You'll Bring
- Experience working within post rooms or administrative support role in legal services is a plus but not essential.
- Highly organised, with excellent attention to detail and a love of processes
- Proactive - you take ownership, spot gaps, and act on them
- A team player, happy to support the wider team where able to
- Professional, discreet, and reliable – especially with sensitive client data
Interview Process
- Introductory call with our Talent team
- Technical interview/practical skills assessment
We offer!
UK Benefits
- ✈️ 33 days’ annual leave (25 + bank holidays) plus your birthday off
- 🎄 Extended Christmas holiday
- 💰 Pension contribution
- ☮️ Give back - support a good cause with a charity day each year
- 🛳️ Regular socials/team events
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